Drivemode

Executive Assistant -Bilingual (Japanese/English)

Reposted 8 Days Ago

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Mountain View, CA

Hybrid

92K-124K Annually

Mid level

Information Technology

The Role

Provide administrative and operational support to the CEO and COO, managing schedules, organizing meetings, and coordinating travel arrangements while ensuring efficient time allocation.

Summary Generated by Built In

Our Mission:

Driving technology always feels old. Not by a little bit. We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us, and our mission is to see it happen. In 2019, we joined forces with Honda as their first startup acquisition, and now we’re expanding our vision into building the future of electric vehicles (BEV) for millions of people around the world.

Why Drivemode:

Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits. By becoming a part of our team, you'll contribute to a crucial mission that revolutionizes the way people engage with vehicles, addressing both business needs and the world's environmental challenges. This presents an exceptional opportunity to be at the forefront of innovation and drive Honda's success in the EV market.

About the Role:

We are looking for a very organized, proactive bilingual executive assistant to provide administrative and operational support to our CEO and COO. This role will need to work with a wide variety of people across many departments and seniority levels.

Our executives embody an approachable and collaborative leadership style, making it easy to build rapport and communicate openly. Known for their exceptional intelligence, strategic thinking, and leading with clarity and purpose. Working with them is very rewarding and enjoyable.

What You Will Do

Provide general administrative support for executives, including schedule management and expense processing
Organize and maintain confidential files and documents
Plan and coordinate meetings, conferences, and company events, including logistics, note-taking, shipping, catering, and guest management
Arrange domestic and international business trips for execs and team members
Manage competing priorities to ensure the Executive leadership's time is allocated efficiently, focusing on high-impact activities
Work with our Workplace Experience team to support general office operations
Manage maintenance of various company-owned and rental vehicles

What We Are Looking For

3+ years of experience as an executive assistant
Bilingual in Japanese and English, including spoken and written
Exceptional hospitality and strong communication skills
Strong organizational and time management skills
Able to work in a multicultural environment, across geographies
Proficiency in Microsoft Office, Google Workspace, and calendar management tools
Proven ability to learn various online services quickly as a user

Nice to Have

Comfortable with driving various vehicles, including EVs
Flexible time shift, such as 11am to 8pm

EEOC Statement

Drivemode is proud of a very diverse team with employees coming from 5 continents/11 countries as of today. Diversity in our workplace has played an important part in our success; we recognize each employee’s unique background, knowledge, experiences, ideas, and viewpoints which are all critical in developing a product that has the greatest impacts on drivers all over the world.

Drivemode provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, gender, national origin, sexual orientation, gender identity, disability, or any other characteristics that make you unique.

Top Skills

Google Workspace

MS Office

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The Company

HQ: Redwood City, CA

30 Employees

Year Founded: 2014

What We Do

Drivemode enables smarter, safer, connected driving in any vehicle.

Drivemode was founded in 2014 by entrepreneurs from Zipcar and Tesla Motors who set out to fundamentally change the way consumers use technology in the car. Drivemode offers a mobile-based connected car platform through a consumer-facing Android app, driver assistance and analytics for fleet managers, and a bring-your-own-device connected car solution for automakers. The Drivemode app transforms a user’s phone into a car’s central computing device allowing voice-to-text messaging, music player overlay on navigation, “Do Not Disturb” mode, message auto-reply, and personalized travel recommendations. The Drivemode app has an automotive-grade interface designed and developed to adhere to National Highway Traffic Safety Administration safety guidelines for driving apps. Drivemode has raised $9.2M from industry leaders. Learn more at https://drivemode.com or download Drivemode at bit.ly/getdrivemode.