What You'll Do:
- Manage and maintain complex calendars for multiple SVP-level executives, including scheduling and rescheduling meetings and events.
- Coordinate travel logistics for senior executives, covering accommodations, transportation, and meals, while ensuring cost-effectiveness and policy compliance.
- Prepare and organize materials for meetings, presentations, and conferences, such as agendas and supporting documents.
- Serve as a primary contact for internal and external stakeholders, facilitating communication between executives and departments.
- Plan and execute logistics for onsite and offsite meetings, events, and conferences, including catering, audiovisual setup, and attendee coordination.
- Assist with special projects, handle confidential information with discretion, and provide general administrative support like managing expense reports and invoices.
What You Will Bring to Coupa:
- Based in the US East Coast time zone, collaborating with colleagues primarily in the US and Europe.
- Over 5 years’ experience as an Executive Assistant supporting multiple SVP-level executives in a fast-paced tech environment.
- Bachelor’s degree or equivalent experience preferred, with strong organizational and multitasking skills.
- Proven ability to manage complex calendars and travel arrangements with great attention to detail.
- Excellent written and verbal communication skills, with professionalism across all organizational levels.
- Proficient in Google Office, Microsoft Office Suite, and other relevant software; able to maintain confidentiality and adapt to changing priorities.
What the Team is Saying
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What We Do
Coupa is a global technology company that helps businesses run smarter by connecting all the ways they spend money — from procurement and expenses to payments and supply chain decisions — in one intelligent platform. In simple terms, Coupa gives organizations the visibility and control they need to make better financial choices, reduce waste, and drive real impact. It’s where technology meets purpose: helping companies manage their resources more responsibly while creating a positive ripple across their people, partners, and the planet.
Why Work With Us
At Coupa, we prioritize an inclusive and empathetic workplace where every voice is valued. Our teams are proactive and accountable, ensuring we collaborate effectively to achieve our goals. The foundation of our culture rests on our people; we believe in fostering an environment that encourages innovation and curiosity.
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Employees work remotely.
Our virtual-first approach is intentional. It gives you the freedom to do your best work in a space that supports focus, balance, and creativity, while staying connected to a global team of changemakers who are redefining the future of business spend
