Executive Assistant

We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what's possible.
At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands - Coach and Kate Spade New York - was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen. We're always on a journey to becoming our best, but you can count on this: Here, your voice is valued, your ambitions are supported, and your work is recognized.
A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit Our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity.
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Head of Consumer Insights and VP of Strategy, while also providing some team support to the Strategy & Consumer Insights function. This role is pivotal in ensuring the smooth functioning of a fast-paced team that drives strategic and consumer-focused decision-making across Tapestry.
The EA will have demonstrated ability negotiating calendars with senior execs across Tapestry and the brands and understanding how to navigate complex calendars and developing relationships with executive assistants across the enterprise.
Key Responsibilities

• Executive Support
• Manage complex calendars and schedule meetings for two executives, one NYC based and one based in London
• Ensure effective flow of meetings. Communicate daily activities, changes, and issues in a timely fashion
• Develop relationships with internal administrative staff to facilitate effective meeting planning and scheduling
• Work effectively with people in different time zones
• Coordinate and manage meeting logistics
• Organize agendas, book meeting rooms & conference supplies, manage calendar invites, preparing written materials, manage catering, room setup/cleanup etc.
• Coordinate domestic and international travel arrangements
• Prepare Travel & Expense reports, reconcile corporate card expenses, and uphold company T&E policies in a timely and accurate manner
• Code and process all invoices; partner with budget team and finance to manage all monthly projections and accruals
• Maintain an extremely high level of confidentiality regarding sensitive information

• Team & Project Coordination
• Support team-wide initiatives, offsites, lunches, volunteering, employee recognition etc.
• Support CI calendaring and logistics management for research projects such as immersions and showroom qualis etc.
• Assist in the preparation of strategic documents, dashboards, and reports.
• Track key project milestones and follow up on action items.
• Maintain team documentation, shared drives, and knowledge management systems
• Assist team members with administrative projects on an ad hoc basis
• Submit requests for new hires, office moves, and track the process to completion

• Finance, Legal, Procurement Process Support
• Manage legal and procurement processes to support onboarding of new vendors including Ariba/Buying Hub set-up and support and serve as primary point of contact in shepherding contracts through legal and procurement processes
• Submit and manage all team POs and invoicing process with vendors, includes managing budget tracking, opening POs, monthly TB with finance on actuals, etc.
• Maintain records of finalized contracts on shared drives

Qualifications

• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Exceptional relationship building with EA community and senior leaders across organization.
• Proficiency in Microsoft Outlook. Optional/Plus: Microsoft Teams and Excel
• High level of discretion, integrity, and professionalism.
• A proactive, responsive, can-do attitude with a passion for supporting high-performing teams.

Our Competencies for All Employees

• Courage: Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
• Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.
• Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
• Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
• Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.

Our Competencies for All People Managers

• Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
• Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
• Building Effective Teams: Blends people into teams when needed; creates strong morale
  and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.

Tapestry, Inc. is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant's or employee's qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.
Americans with Disabilities Act (ADA)
Tapestry, Inc. will provide applicants and employees with reasonable accommodation for disabilities or religious beliefs. If you require reasonable accommodation to complete the application process, please contact Tapestry People Services at 1-855-566-9264 or [email protected]
Visit Tapestry, Inc. at http://www.tapestry.com/
#LI-CM1; #LI-HYBRID
Work Setup: HYBRID
BASE PAY RANGE $80,000.00 TO $100,000.00 Annually
Here are some of the benefits that we offer: Medical insurance, Dental insurance, Vision insurance, 401 (K), Paid Paternity and Maternity leave, Commuter Benefits, Disability insurance and Tuition assistance. Please click here for a complete list of U.S Corporate Compensation & Benefits .