Title: Executive Assistant (Temp-to-Hire)
Location: Remote
NEXT’s mission is to help entrepreneurs thrive. We’re doing that by building the only technology-led, full-stack provider of small business insurance in the industry, taking on the entire value chain and transforming the customer experience.
Simply put, wherever you find small businesses, you’ll find NEXT.
Since 2016, we’ve helped hundreds of thousands of small business customers across the United States get fast, customized and affordable coverage. We’re backed by industry leaders in insurance and tech, and we still have room to grow — that’s where you come in.
We are searching for a highly adaptable, motivated, and execution-oriented temp-to-hire Executive Assistant . This EA will be responsible for supporting our Chief Insurance Officer and 4 VP-level executives. Our ideal candidate will have 5-8+ years of experience supporting C-Level & VP-Level executives, and you’ll hit the ground running providing detailed support as their EA, as you are a self-starter who requires minimal supervision and direction. The role demands exceptional organizational skills, proactive problem-solving, strong attention to detail, and the ability to anticipate and address the needs of a dynamic, fast-paced executive team. The successful candidate will be a central figure in maintaining the efficiency and effectiveness of our leaders. You’ll report directly to the Senior EA & Team Manager, who is based out of our Palo Alto office.
What You’ll Do:
- Manage day-to-day calendars & organize meetings, appointments, expenses, and travel for the CIO & VP-level executives and their teams.
- Organize & handle incoming meeting requests and correspondence through multiple channels, and manage sensitive information with discretion.
- Review important tasks and identify/prioritize urgent matters that require an immediate response.
- Attend meetings to compile notes and complex data from meetings. Create and maintain various databases and spreadsheet files. Track progress and completion of action items and provide reminders.
- Plan and coordinate internal & external meetings in multiple time zones, as well as organize dinners and offsites. Frequent coordination & collaboration with our team in Israel will be required.
- Assist teams with presentations and various tasks as needed.
- Collaborate with other Executive Assistants on key company events, offsites, meetings, and executive scheduling.
- A key challenge for this role will be to support multiple time zones, including scheduling changes for team members operating in different parts of the US, Israel and Germany.
What We Need:
- Proficient in Google (Gmail, Slides, Sheets, Docs), Microsoft Office Suite (PowerPoint, Excel, Word) & Zoom.
- Proven ability to work well independently, intuitively, and able to anticipate needs.
- Exceptional verbal and written communication skills, including the ability to effectively convey complex information and liaise between executives and various stakeholders.
- Excellent organizational skills, attention to detail, follow-through, and accountability.
- Able to multitask in a fast-paced start-up environment & with multiple time zones.
- 5-8+ years of experience.
- BA/BS degree preferred.
- Hours: 8am-5pm (dependent on time zone), Monday through Friday.
The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including, without limitation, job-related skills, experience, and relevant education or training. NEXT employees are eligible for our benefits package, consisting of our partially subsidized medical plan, fully subsidized vision/dental options, life insurance, disability insurance, 401(k), flexible paid time off, parental leave and more.
Don’t meet every single requirement? Studies have shown that some underrepresented people are less likely to apply to jobs unless they meet every single qualification. At NEXT, we are dedicated to building a diverse, inclusive and respectful workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
One of our core values is 'Play as a Team'; this means making sure everyone has an equal chance to participate and make a difference. We win by playing together. Next Insurance is an equal opportunity employer and prioritizes building a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants of any type and do not discriminate based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state, and local laws. Next's policy is to comply with all applicable laws related to nondiscrimination and equal opportunity and will not tolerate discrimination or harassment based on any of these characteristics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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What We Do
The needs of business owners have significantly changed over the past decade, the insurance industry hasn’t. When you’re running your own business, you’re placing a huge bet on yourself. Your ideas, your passion, your blood, sweat and tears define your success. Next Insurance was created to give your business the coverage it deserves. Simple, affordable and tailored. So no matter what you do, no matter how you define success, we’re right there, next to you. Behind our groundbreaking AI-based technology there are hundreds of us. Data scientists, insurance advisors, product managers, designers & more. We are passionate about helping businesses achieve their goals & are committed to serve the needs of business owners. Even our three founders started their path as small business owners so they have been there and are committed to supporting the journey of your business.
Why Work With Us
Next Insurance is looking for explorers who are filled with curiosity, have the desire to travel the unbeaten path, and realize new heights in providing small business owners with the peace of mind to run their businesses. If you move fast, customer-focused, and willing to challenge the status quo, Next Insurance might just be your next journey.
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