Executive Assistant

25WD89357

Position Overview

Autodesk is seeking an experienced Executive Assistant to join our talented team. You will report to and provide administrative support to three senior leaders in our Legal, Government Affairs, and Public Policy team.  We are looking for someone who provides administrative partnership to senior executives and acts as a facilitator and liaison, handling details of a highly confidential and critical nature. You are flexible, enjoy working in a fast-paced environment, can manage multiple tasks, and are not afraid of making recommendations to create better ways of working. This position requires initiative, tact, and independent judgement to proactively address potential problems and ensure an efficiently functioning team. Our idea of a great team includes transparency, rolling up our sleeves when needed, and supporting one another.

This position is hybrid, based in the San Francisco area, Portland, or Denver and will report to the VP, Legal.

Responsibilities

• Provide administrative partnership to three leaders, including complex calendar management (including staff and team meetings), planning, arranging domestic and international travel, and creating expense reports

• Develop and maintain positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature

• Manage and maintain team documents, information flow, web pages, wikis, and/or other knowledge management assets

• Make business travel arrangements and manage and communicate travel itineraries

• Plan and coordinate events and multi-day meetings on and offsite, including preparation of meeting materials, logistics, food, agenda, amenities, activities, and communications with attendees

• Partner with other EAs to coordinate between executives and manage tradeoffs, prioritization, and ad-hoc projects

• Maintain email aliases, distribution lists and shared directories

• Maintain positive working relationships with staff, internal departments, and outside parties, including high-level sensitive matters

• Create documents and knowledge assets on behalf of your leaders or the greater team, including onboarding materials and presentation materials

Minimum Qualifications

• 5+ years of experience in an administrative support role, ideally in a fast-paced or high-growth environment and prior experience supporting multiple executives at once

• Exceptional interpersonal skills with the ability to engage and build relationships with internal and external stakeholders at all levels

• High attention to detail, analytical ability, and strong organizational skills

• Proven judgment and discretion in handling confidential and sensitive information

• Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Teams, Word, Excel), Technology-Slack and/ or Teams or relevant tools

• Ability to manage competing priorities and deadlines in a fast-paced environment

• Strong written and verbal communication skills, with the ability to articulate complex information clearly and concisely

The Ideal Candidate

• Proactive & Solution-Oriented: Anticipate needs and take initiative to solve problems before they arise, always seeking ways to improve workflows

• Exceptional Communicator: Clear, concise, and persuasive in written and verbal communication, tailoring messages to diverse audiences

• Team Player: Excel in a collaborative environment, and you're comfortable building relationships across different functions and teams within a matrixed organization

• Multi-Tasker & Ability to Prioritize: Able to juggle competing priorities, adjust to changing needs, and remain calm under pressure

• Trustworthy & Accountable: Dependable, flexible, and discreet professional, who takes ownership of tasks and demonstrates exceptional judgment in all aspects of the role

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/

Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $73,400 and $126,500. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Equal Employment Opportunity

At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Diversity & Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

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