Executive Assistant

Job Description:

Who We Are

Saks is a world-renowned luxury ecommerce destination. The company’s unique approach combines a focus on the digital customer experience with a strong connection to a network of extraordinary stores that extends that seamless experience into the real world.

On its website and app, Saks offers an unparalleled selection of curated merchandise across fashion for women and men, beauty, jewelry, home décor and more. In addition to the shopping experience, customers come to Saks for inspiring editorial content, access to digital stylists, lifestyle experiences and other world-class services. The company is currently in the midst of a dramatic expansion, driven by significant enhancements to its platforms and offerings, with the goal of becoming the preeminent destination for luxury internationally.

Role Summary

As the Executive Assistant, you are accountable for providing administrative support & coordinating the activities of the Legal & People Teams. The EA will be responsible for providing a wide variety of administrative support including but not limited to: successfully managing schedules, calendars, meetings and administrative projects. Handles details of a highly confidential and critical nature. This dynamic position requires the ability to anticipate needs, think critically, act quickly and offer solutions to problems with a high level of professionalism and confidentiality.

Job Description

• Manage calendars - prioritizing appointments and proactively resolving scheduling conflicts.
• Organizes and schedules meetings, including contacting participants, booking rooms, ordering refreshments, and arranging for parking as required.
• Makes travel arrangements required, including managing private & commercial flights, hotel accommodation, car rental / car services, and managing/completing all travel and expense claims.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Act as a liaison and handle all logistics for office meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials.
• Assist with special projects as needed.
• Assist with producing, preparing, and collecting documents, reports, and/or presentation decks for internal and external meetings.
• Assist with supporting the administrative function of the legal operations.
• Assist with e-mail distribution list.
• Serve as the primary point of contact for internal and external parties on all matters pertaining to the executives.
• Coordinate all Executive Team meetings and assist with staff meetings and events.
• Provide event management support as needed.
• Manage all aspects of organization’s office services (ie supplies, mail, etc).

Key Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 5 years of relevant experience working with and supporting an executive.
• Advanced level competence with Google Suite, including Google Mail, Google Documents and Google Drive and Microsoft Office
• Advanced level competence with expense management systems, communication and presentation tools.
• High degree of comfort in learning new technology, software and systems.
• Strong verbal and written communication skills.
• High degree of professionalism in dealing with diverse groups of people, senior executives, staff, community leaders and business partners.
• Extremely organized with exceptional time management skills and able to prioritize efficiently.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Able to maintain a high level of integrity and discretion in handling confidential information while ensuring confidentiality, diplomacy, and tact at all times.
• Excellent judgment is essential.
• A natural problem-solver, who is also intuitively analytical and creative.
• Ability to work in a fast-paced work environment.

Your Life and Career at Saks

Be a part of an entrepreneurial team hyper focused on massive growth

Convenient and collaborative modern offices in Lower Manhattan with onsite perks

Benefits package for all eligible full-time employees (including medical, vision and dental)

An amazing employee discount

Thank you for your interest with Saks. We look forward to reviewing your application.

Saks provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Saks welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

*The above expected salary range may have some variability based upon factors including, but not limited to, a candidate’s overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.