Executive Assistant

About us

The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide.

At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you’re given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world.

In our warm, collaborative culture, you’ll connect with a diverse community of experts who support your growth, career aspirations and wellbeing.

Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you’ll discover new skills and forge a career that can take you anywhere.

Build a newsworthy career at the FT.

Our commitment to diversity, equity and inclusion 

We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued. A supportive workplace is one where employees feel they can be themselves and operate to their full potential. We are committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups.

The role

The Financial Times is seeking a seasoned and flexible Executive Assistant to provide high-level support to two Managing Directors. This is a varied and fast-paced role requiring strong organisational skills, good judgement and a proactive approach.

You will be the central point of coordination for two busy diaries, managing communications with discretion and care. Your role will also include handling global travel arrangements, preparing professional documents and presentations, and tracking actions from weekly team meetings. Building strong relationships across the FT, particularly with senior leaders and their assistants, will be essential to your success.

You’ll help drive team coordination from onboarding new starters and supporting team members within FT Professional and the FT Consumer Revenue Group, helping shape internal communications and facilitating team-building events. A confident communicator, you’ll provide excellent service to both internal and external contacts, while offering flexible support on any ad hoc tasks. This is a key role in a collaborative and high-performing environment, offering a high level of autonomy, variety and visibility across the business.

• Manage diaries, emails and calls, ensuring queries and requests are prioritised and responded to promptly
• Organise global travel itineraries and process expenses/invoices for two MDs
• Produce professional documents, presentations and correspondence
• Coordinate regular team meetings and leadership updates, including agenda planning, minutes and action tracking
• Build strong relationships with senior leaders and their assistants across the FT
• Provide a welcoming experience for visitors, including meeting arrangements and hospitality
• Support organisation of internal events, from regular leadership meetings to wider team events
• Help onboard new team members and maintain shared resources and key documents
• Participate in the team social committee to help foster an inclusive, engaging culture

Required skills and experience:

• Proven track record in an executive assistant role within a marketing or media environment, or similar. Attention to Detail: Meticulous attention to detail when handling expenses, travel bookings, and meeting logistics.
• Stakeholder management across a diverse organisation and at a variety of levels
• Efficient planning and prioritizing meetings/schedules/diary management
• Managing IT issues and proficiency with software (e.g. Google Suite, Slack, Trello)
• Ability to learn and develop new digital programs and skills
• Researching and arranging venues/travel/catering

CLOSING DATE: MIDDAY AT WEDNESDAY 21 MAY 2025

What’s in it for you? Our benefits

Our benefits vary by location but we are committed to providing best-in-class perks across all our offices. These include generous annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the community. Full details of our benefits are available here.

We’ve embraced a 50% hybrid working model (averaging two to three days onsite) that fosters trust and remote adaptability while encouraging in-person camaraderie and peer learning. Additionally, we are open to accommodating specific flexible working pattern requests for all roles where feasible.

Accessibility

We are a disability confident employer and Valuable 500 signatory.

Please let us know if you require any reasonable adjustments/personalisation as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements or have any questions, email [email protected] and a member of our team will be happy to help.

Further information

At the FT, we embrace innovation and the use of technology and appreciate that individuals may leverage AI tools as part of their job application process. Whilst we are happy for you to use AI to assist with your application, it is essential that all information provided is authentic and accurately represents your skills, experience, and qualifications.

Candidates should be aware that the use of AI throughout the application process may be monitored to ensure a fair and transparent hiring process for all.

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