Executive Assistant

Position Summary:

The Executive Assistant will work for Imerys, based at the North America headquarters in Roswell, GA, supporting members of the Senior leadership team. This role will provide comprehensive support to business executives, managing travel schedules, meeting and event coordination, interview candidate scheduling, expense reporting, meal planning, agenda preparation, document management, trade show preparation, and general administrative tasks.  This position requires a highly organized, detail-oriented individual capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and discretion.

Work Arrangement:

Hybrid: 3 days in the Roswell office, 2 days remote

Key Responsibilities:

1. Proactively manage multiple executive-level calendars, accommodating frequent changes

2. Coordinate international travel arrangements for multiple executives, including handling last-minute adjustments

3. Process and manage expense reports for executives and senior leaders

4. Organize meetings, including presentation support, agenda creation, meal arrangements, and A/V setup confirmation

5. Follow up on action items from meetings and communications

6. Schedule candidate interviews and arrange associated travel

7. Assist with trade show preparation and logistics

8. Maintain strict confidentiality in all aspects of work

9. Draft and prepare correspondence as requested, occasionally on behalf of other individuals

10. Collaborate with other Executive Assistants on cross-departmental projects

Work Schedule:

• Full-time position, Monday through Friday, with flexibility required

• Occasional after-hours availability may be necessary due to executives' travel across multiple time zones

Travel Requirements:

Less than 10% travel

Education:

• Bachelor's degree in Business, Communications, or related field strongly preferred

• Associate's degree acceptable

• Equivalent combination of education and experience will be considered

Experience and Skills Required:

• Minimum 5 years of executive-level support experience

• Proficiency in managing international travel logistics and complex calendaring

• Experience with expense report management

• Excellent written and verbal communication skills

• Advanced proficiency in Google Workspace (Drive, Sheets, Docs, Calendar, Gmail)

• Ability to multitask and prioritize

• Analytical thinking and problem-solving skills

• Discretion and ability to handle confidential information

and

Only technical issues will be monitored through the below inbox:

recruiting.support@ imerys.com
PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED. 
To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered.