Job Description
About the role:
The Executive Assistant, provides advanced administrative and secretarial services to the organization. This role supports high-level executives by managing schedules, keeping relationships with Trade Associations, preparing documents and facilitating communication, contributing to the smooth operation of the executive office. Ideally the candidate should have good project management skills.
How you will contribute:
- Manage executive schedules, ensuring efficient use of time and resources
- Communicate effectively with internal and external stakeholders, representing the executive office professionally
- Prepare and format documents, demonstrating advanced proficiency in business software
- Uphold the highest standards of confidentiality, safeguarding sensitive information
- Serve as an effective intermediary, facilitating clear communication between the executive and others
- Provide guidance and support to junior administrative staff, enhancing team capabilities
- Analyze and address administrative challenges, applying creative problem-solving skills
Skills and qualifications:
- Degree in Economics or Similar
- Fluent in Italian
- Fluent in English
- Manages executive schedules with precision, ensuring efficient use of time and resources
- Communicates effectively with internal and external stakeholders, representing the executive office professionally
- Prepares and formats documents, demonstrating advanced proficiency in business software
- Upholds the highest standards of confidentiality, safeguarding sensitive information
- Serves as an effective intermediary, facilitating clear communication between the executive and others
- Provides guidance and support to junior administrative staff, enhancing team capabilities
- Analyzes and addresses administrative challenges, applying creative problem-solving skills
At this level, you will leverage your expertise to contribute to the development of materials, concepts, and techniques. You will demonstrate creative problem-solving skills, anticipate broader implications of assignments, and may provide support to high-level executives. You will handle complex tasks that require independent action, initiative, and may involve guiding less experienced staff. Extensive knowledge and advanced skills in various processes, procedures, and systems are essential. Your role will often require strategic communications with external and internal stakeholders, and you will work autonomously with minimal supervision, occasionally mentoring less experienced team members.
Locations
Rome, Italy
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
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What We Do
For over 240 years, Takeda’s propensity to evolve has driven the next generation of innovation, and as a future-focused organization, we’re continuing to drive forward with endurance in our steadfast pursuit to achieve the best outcomes for our patients in a rapidly changing world.
We have been preparing for this period of value creation by investing in data, digital and technology, and we’re proud of our employees and their commitment to turning groundbreaking ideas into life-changing impacts.
Since our founding in Japan, integrity and putting patients first have been at the heart of our identity, and we will emerge ready for our future as one of the most trusted and science-driven digital biopharmaceutical companies. Join a team where your innovation impacts lives.
Together, we’ll realize improved outcomes by improving data quality, enhancing launch execution and improving the patient journey. You’ll play a critical role in accelerating data collection and increasing accuracy across all parts of the business. Patients across the globe will benefit from access to treatments afforded by greater opportunities and efficiency in our research and development.
Why Work With Us
We connect to our history and Japanese heritage through everything we do to bring our purpose, values, vision, and imperatives to life. We are committed to bringing better health and a brighter future to patients. Being a part of Takeda means having the opportunity to be a part of something bigger than yourself.
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