Executive Assistant

Since 1828, Guerlain - an iconic luxury French Perfume & Cosmetics brand, part of the LVMH Group - has explored, innovated and perfected its Fragrance, Skincare and Makeup thanks to its daring creators of mythical creations with timeless know-how. All with Nature and Art as inspiration and the Culture of Beauty as a signature.

In Fragrance, Guerlain Master Perfumer, Thierry Wasser, embodies the fifth generation of Guerlain Perfumers. As a figure within the contemporary fragrance world, Thierry Wasser has put his name to many of the House’s creations. He contributes to an olfactory legacy of some 1100 fragrances and explores the world in search of the most exclusive raw materials. In Makeup, newly appointed Guerlain Creative Director of Makeup, Violette, seemed destined to join the house synonymous with French beauty and constant innovation. With her creativity, Parisian chic and eye for high standards, she knows better than anyone else that makeup is nothing if not the art of bringing out the beauty in each and every one of us.

The House is committed to preserving biodiversity, innovating sustainably, acting for the climate and creating a positive social impact. Above all, Guerlain seeks to protect one of Nature’s most precious wonders: bees, sentinels of the environment and symbol of the House.

Guerlain invites you today to join its North America teams.

Guerlain is part of the LVMH Group.

The Executive Assistant will support the General Manager and Guerlain Department Leaders with communications, expense management, and general team/office support. This full time role will represent the brand through various aspects of internal and external communication, along with playing a key role in coordinate all brand/office appropriate administrative functions.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Communications (60%)

• Manage the day-to-day sensitive and confidential business activities of the General Manager and Department VP.
• Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.
• Schedule meetings and maintain the Executive’s daily and long-term calendar in a manner that provides the most effective use of time and prioritizes business needs.
• Evaluate and screen incoming calls independently for priority, resolution, routing, or response in the most professional manner.
• Prioritize and handle independently internal and external correspondence, including determining whether to directly answer correspondence when Executive’s attention is not required, using best judgement. This will include drafting proposed replies, and/or routing to others in the company.
• Prioritize and execute travel arrangements (both domestic and international) to best facilitate effective use of Executive’s time.
• Streamline correspondence for Executive by reading, researching, and routing as necessary.
• Represent the Executive by attending meetings where the Executive’s attention is not required.
• Welcome guests and clients by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintain customer confidence and protect operations by keeping information confidential.
• Conduct all other job-related activities.

General Team/Office Support (30%)

• Coordinate all assigned meetings and materials to support these meetings from beginning to end.
• Schedule meetings in a manner that provides the most effective use of time and prioritizes business needs.
• Order office supplies for the team and applicable departments.
• Assist Workplace Services with any office related functions such as the preparation of office area of new hires.
• Execute special projects and miscellaneous duties.
• Support multiple departments’ requests and prioritize among them.

Expense/Invoice Management (10%)

• Prepare and submit completed online T&E form for General Manager and Department VP monthly.
• Partner with General Manager to review and approve the expenses of their direct reports.
• Analyze spend of department.
• Process all invoice and purchase order requests.

SUPERVISION RECEIVED

Direct report to General Manager with supporting line to all Department VP.

• 3+ years of experience in supporting an executive, preferably within prestige fragrance and beauty industry
• Strong analytical and communication skills
• Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency
• Proficiency in Microsoft Office, with Excel experience
• Ability to interact at all levels with internal and external clients
• Proactive, requiring little direction, takes responsibility
• Deals with confidential information and/or issues using discretion and judgment

NOTE: This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

All your information will be kept confidential according to EEO guidelines.

LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance, and tenure.

While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $75-85k..