JOB SUMMARY
We are seeking a highly engaged Executive Assistant to support company officers providing leadership to the downtown Houston office. The ideal candidate will be self-driven, proactive and resourceful in collaborating with colleagues and stakeholders across the company to support Houston office administrative needs and execute special projects. The employee will play an important role in supporting the culture of the Houston office by assisting in the development of cultural initiatives, including planning and execution. The employee will act as a liaison for guests, including company senior executives, providing an executive-level support presence to the Houston office. The employee will provide day-to-day administrative support to officers in the Houston office.The successful candidate will have a proven track record of successfully supporting executives, along with excellent communication skills, presence, confidence, organization skills and the ability to prioritize tasks in a developing environment. Proficiency in Outlook, Word and PowerPoint, along with other office software and tools, is essential.
Job Profile Summary
Provides administrative support to company officers, including senior executives.
Essential Functions and Responsibilities
Provide day-to-day administrative support for company officers based in Houston, including calendar management, correspondence, scheduling of daily activities, travel planning, invoice management and various other matters.
Assistance with the development of cultural initiatives and other special projects, including planning and executing with minimal required supervision.
Provide support to company senior executives while visiting Houston.
Collaborate with colleagues and build relationships to proactively support Houston office administrative needs and advance cultural initiatives.
Read, interpret, process, edit, and/or prepare correspondence (including officer personal correspondence), memos and reports utilizing computers and applicable software.
Education
Associate's degree, or other formal education, in office administration, secretarial science or related studies, such as administrative procedures, computer sciences, business communications, business math, information processing, records management, administrative office management or interpersonal communications
Experience
At least 7 years’ experience providing proactive and resourceful support to an executive
Experience in building positive relationships across an organization
Experience in use and function of office equipment applicable to position, including computers and photocopiers
Experience and training related to:
Word processing, spreadsheet, and presentation software such as Microsoft Word, Excel, and PowerPoint
Developing and maintaining physical and/or electronic filing systems
Handling confidential and/or sensitive information
Planning conferences and meetings
Experience reading, interpreting, extracting, and/or disseminating information from various sources including financial reports and information, policies and procedures, periodicals and publications, stock transactions, company invoices, annual reports, and dividend and investment information
Experience interacting, advising, directing, and communicating effectively
Experience composing and preparing correspondence and reports
Knowledge, Skills and Abilities
Knowledge of: commonly accepted grammar and punctuation
Knowledge of: business terminology
Skills in: keyboarding (tested, 40 wpm)
Skills in: shorthand/speed writing (tested, 70 wpm). (Specified by position.)
Ability to: apply basic math including addition, subtraction, multiplication, and division. Application of decimals and percentages. (Tested)
Ability to: communicate and/or exchange verbal and written information or instructions
Licenses and Certifications
None required
Strength Factor Rating - Physical Demands/Requirements
Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Strength Factor Description - Physical Demands/Requirements
Standing: Remaining on one's feet in an upright position at a work station without moving about (Occasionally)
Walking: Moving about on foot (Frequently)
Sitting: Remaining in a seated position (Constantly)
Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)
Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)
Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)
Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)
Climbing: Ladders, Stairs (Occasionally)
Balancing: Maintaining body equilibrium to prevent falling (Occasionally)
Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)
Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)
Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)
Crawling: Moving about on the hands and arms in any direction (Occasionally)
Reaching: Extending hands and arms in any direction (Constantly)
Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)
Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
Hearing: Perceiving the nature of sound by the ear (Frequently)
Tasting/Smelling: (Occasionally)
Near Vision: Clarity of vision at 20 inches or less (Constantly)
Far Vision: Clarity of vision at 20 feet for more (Frequently)
Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
Vision: Color - The ability to identify and distinguish colors (Constantly)
Working Conditions/Environment
Employee is subject to inside environmental conditions
Working Conditions
Well lighted, climate controlled areas (Constantly)
Frequent repetitive motion (Constantly)
CRT (Computer Monitor(s)) (Constantly)
Travel
None required,
Driving
Based on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver's license
ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.
The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK.
ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email [email protected] or call 1-855-663-6547.
Expected Salary Range
$78,000.00 - $116,000.00Similar Jobs
What We Do
We are a leading midstream operator that provides gathering, processing, fractionation, transportation and storage services. Through our more than 50,000-mile pipeline network, we transport the natural gas, natural gas liquids (NGLs), refined products and crude that help meet domestic and international energy demand, contribute to energy security and provide safe, reliable and responsible energy solutions needed today and into the future. As one of the largest diversified energy infrastructure companies in North America, ONEOK is delivering energy that makes a difference in the lives of people in the U.S. and around the world.
