Executive Assistant

For nearly 20 years, TheKey has helped clients achieve successful long-term aging at home with comprehensive, concierge-based care. Ensuring the dignity, safety, and independence of its clients, TheKey is committed to changing how the world lives and ages at home. Employee-teams get the training, resources, and support they need to deliver an exceptional care experience for clients and their families. Founded in Silicon Valley, TheKey has grown from a single location to service coverage throughout North America enabling clients to live life on their own terms, in their own homes.

This role is a unique opportunity to gain valuable exposure, learn from a progressive and multi-talented executive team, experience professional growth while supporting and working with top-notch professionals. If you are a dynamic, multifaceted professional with a strong communications and project management background backed by superior administrative experience supporting an executive, we invite you to consider joining the team as Executive Assistant to the CEO & CFO at TheKey. This is a role with exciting opportunities and the ability to make your mark on all aspects of our business. Consider just a few of the advantages of this role:

• You will find this isn’t your typical Executive Assistant (EA) position, as we’re thinking differently about the role and the needs of the executive team and the company. This is an opportunity to serve as a top ambassador for TheKey, a liaison between key stakeholders and a true extension of the CEO and CFO. This is a modern version of an Executive Support role, and we’re seeking a candidate who is eager to bring a fresh approach. Intrigued? Keep reading.

• As a mission-driven organization, you will enjoy the satisfaction and fulfillment that comes with knowing that you are positively influencing our caregivers, clients, and the health care community. We are proud of our supportive, diverse, and inspirational leadership group and unique culture, and we will look to you to continue to cultivate and foster this positive, inclusive and “people-first” environment across the organization.

• Pivotal to your success will be your ability to establish credibility and build trusted relationships with contacts throughout TheKey as well as a variety of external sources including our clients, vendors, referral partners and others. You will also serve as a trusted liaison to our Board of Directors. Your success will be visible as you meet and exceed your goals and ensure the successful performance of the office of the C-Suite.

As the Executive Assistant to the CEO & CFO, you will be responsible for making the Chief Executive Officer and Chief Financial Officer’s days run smoothly and that their time is managed efficiently. You will serve as the primary point of contact for internal and external parties on all matters pertaining to the office of the C-Suite, including serving as the administrative liaison with the Board of Directors, coordinating travel plans and various offsite meetings, along with managing T&E filings. In addition, you will be a representative for the office of the C-Suite, expected to ensure the Executives’ time is well spent, that meetings are scheduled promptly, and that all communications are clear and timely.

The requirements listed below are representative of the knowledge, skill, and/or ability required. To be a good fit for this opportunity, you will also have:

• A bachelor’s degree is preferred. A combination of education and experience that demonstrates the ability to perform the duties of the position will be considered.

• 5+ years of experience supporting senior-level executives in an assistant capacity.

• Proven Event Planning experience.

• Familiarity with the following technologies/programs will be helpful: Google Workspace, including Gmail & Drive and Google Apps for Business, Microsoft Office Suite, Concur, Audio Visual Equipment, and Online/Virtual Meeting Tools.

• High energy, enthusiasm and passion while also being able to maintain a calm demeanor and composure under pressure.

• Agile and adaptable.

• A confident and professional demeanor.

• Cultural sensitivity.

• Project Management and/or PMP certification would be advantageous.

The ideal candidate for this role will also be committed to schedule flexibility, which could include some evenings/weekend work depending on the needs of the CEO and business.

Base Pay: $90k/annual DOE

Benefits for full time employees

• Medical/Dental/Vision Insurance
• TouchCare VirtualCare
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• 401(k) Matching
• Employee Assistance Program
• PTO Plan for Non-Exempt Employees
• Flexible PTO Plan for Exempt Employees
• Holidays and Floating Holidays
• Pet Insurance
   

TheKey is an equal opportunity employer. TheKey prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

California Residents Only:

In accordance with Article 2 of the California Health and Safety Code - California Community Care Facilities Act, TheKey requires timely and accurate positive fingerprint identification of California based applicants as a condition of employment. If an applicant has been convicted of a non-exemptible crime, and in compliance with all applicable state and local laws, their conditional offer will be rescinded.

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