Executive Assistant

Location: BELFAST ARNOTT HOUSE, United Kingdom

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across the major industries of Aerospace, Defence, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

Executive Assistant

Belfast

Are you passionate about continuous improvement, business support and team collaboration? Are you a strategic thinker to drive exceptional executive support in a fast paced and demanding environment? Are you motivated by providing excellent customer experience and driving change and innovation through teams? Then look no further we have the role for you!

Our Opportunity:

The Executive Office Team are looking for an Executive Office Assistant to join the team, providing support to the General Counsel and Compliance officer. In this role you will provide high-level administrative support, ensuring efficient operation of the legal and compliance functions within the organisation. This role requires a proactive, organized individual with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Day to day you will:

• Manage the executive's calendar, including scheduling meetings,
  appointments, and travel arrangements.

• Prepare and edit correspondence, reports, presentations, and other
  documents as required.

• Maintain filing systems, ensuring sensitive legal and compliance
  documentation is organized and accessible.

• Serve as the primary point of contact for internal and external communication
  related to the General Counsel and Compliance Officer’s office.

• Liaise with various departments and stakeholders, ensuring effective
  communication and collaboration.

• Maintain discretion and confidentiality in handling sensitive information.

• Assist in the planning and execution of legal and compliance projects.

• Track project timelines and deliverables, providing updates as necessary.

• Organize and coordinate departmental meetings, including agendas and
  minutes.

• Assist in the monitoring of compliance training and education programs.

• Support the compliance team with research, documentation, and other
  administrative tasks related to regulatory compliance.

• Perform other related duties as assigned by the General Counsel and
  Compliance Officer.

• Stay informed about company policies, procedures, and legal regulations
  relevant to the organization

About you

You will be proactive, quick thinking and capable of proving high levels of business support. You should be able to demonstrate effective business partnering and collaboration within your team members and peers across Thales UK. You will have excellent communication and organisational skills in order to anticipate workloads and meet expectations. Previous experience supporting stakeholders is preferred in order for the individual to operate with a high level of confidence.

A customer service mind-set is vital, you will be liaising with internal and external stakeholders at all levels and engaging in a variety of business activities. Appetite to gain well rounded knowledge of the organisation and an ability to understand the business values and behaviours quickly will be key to this role as well as understanding the organisation’s aims and objectives.

Security Clearance  

Due to the nature of the work that we do at Thales, many of our roles are subject to security restrictions.  This role requires Security Clearance (SC). It would be advantageous if currently held, however, if not currently held, it is a requirement that the successful applicant undergo, achieve, and maintain SC Clearance prior to commencing employment.  Please visit the UKSV website for further guidance.

To be eligible for full SC, you generally need to have resided in the UK for the last 5 years.  In some circumstances, a minimum of 3 years’ residence in the UK over the last 5 years may be accepted, with additional overseas checks.

What We Can Offer

We’re committed to giving you opportunities to be your best. We believe in embracing the passion and potential of our people, and to achieve this we offer market leading training, development and experiences, along with the opportunity to be mentored and coached by some of the smartest minds in the industry. We hire from within as our first priority, so you’ll have a myriad of opportunities within our diverse, global organisation.

Flexibility

Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

Thales is an equal opportunities employer and diversity and inclusion are integral to the success of Thales.

#LI-CD1

In line with Thales' Baseline Security requirements, candidates will be asked to provide evidence of identity, eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the Defence Business Services National Security Vetting (DBS NSV) Agency.

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.

Thales UK is committed to providing an inclusive and barrier-free recruitment process. We will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best during the recruitment process. To request an adjustment, if you need this job advert in an alternative format or if you have any questions about the recruitment process, please contact Resourcing Ops for mid to senior roles, or the Early Careers Team for graduate and apprentice roles.

Great journeys start here, apply now!