Executive Assistant

If you are looking for a meaningful career where people work and act with passion, rethink the existing and always strive to find the best solution - you have come to the right place. We develop future technologies to relentlessly make supply chains better. 

Infios is seeking a highly skilled and adaptable Executive Assistant to support our Chief Technology Officer (CTO) in driving innovation and technological excellence. As a trusted partner to the CTO, you will play a critical role in ensuring smooth operations, managing priorities, and enabling strategic focus.
 

This role goes beyond traditional administrative tasks—you’ll handle dynamic scheduling, coordinate high-level meetings, and act as a key liaison between the CTO and internal and external stakeholders. The ideal candidate is organized, resourceful, and thrives in a fast-paced environment. If you have a passion for technology, exceptional multitasking skills, and a talent for anticipating needs, this is the perfect opportunity to contribute to a cutting-edge company shaping the future.

What a day in the life looks like:

• Provide high-level administrative support to the Chief Technology Officer (CTO), including but not limited to: managing complex calendars, scheduling meetings, travel coordination, and expense reporting.

• Serve as the primary point of contact for internal and external stakeholders interacting with the CTO.

• Assist in preparing and organizing materials for meetings, including agendas, presentations, reports, and technical documentation.

• Coordinate and facilitate internal and external events, team offsites, and technology forums.

• Manage and track key action items, ensuring follow-ups are completed in a timely manner.

• Support cross-functional collaboration between the Product, Engineering, and IT teams, ensuring smooth communication and alignment.

• Maintain confidentiality while handling sensitive information related to technology strategy, business initiatives, and leadership discussions.

• Partner with the CTO and leadership team to improve administrative processes, optimize workflows, and enhance operational efficiency.

• Conduct research on industry trends, emerging technologies, and best practices to support strategic initiatives.

• Assist with special projects and initiatives related to technology, innovation, and process improvement.

• Handle ad hoc administrative tasks to ensure the CTO and technology teams operate efficiently.

• In person support to local Cary, NC office as needed (e.g. mail, physical access keys/badges).
   

Located near Research Triangle Park (RTP) is highly preferred.

What you bring to the team:

• Strong organizational and time management skills, with the ability to multitask in a fast-paced, technology-driven environment.

• Previous experience providing executive support, preferably to CTOs, CIOs, or senior leaders.

• Excellent written and verbal communication skills, with the ability to interface with technical and non-technical stakeholders.

• Strong problem-solving skills and a proactive approach to anticipating needs.

• Bachelor’s Degree preferred, ideally in Business Administration, Communications, or a related field.

• 5+ years of experience as an Assistant or Administrative Coordinator

• High level of discretion and confidentiality, especially when handling proprietary or sensitive technical information.

What we do for you:

• A fast-paced and dynamic environment, with international clients and colleagues

• Competitive Medical, Dental and Vision insurance

• The option to enroll in 401K matching program

• Flexible Time Off, 11 days paid holidays and 1 day of volunteer time per year

• A fun, casual, and flexible work environment

We believe the future is better when supply chains work better. 

This can only be achieved when we prioritize diversity, equity, and inclusion. It’s better for our people, better for our business, and better for the world.  

That’s why at Infios we cultivate and celebrate our colleagues’ experiences and perspectives, whether they look, think, move, believe, or love differently than us.  We are committed to fostering a diverse and inclusive work environment and pride ourselves on being an equal opportunity employer. We encourage people from diverse backgrounds to apply and all qualified applicants will receive equal consideration for employment without regard to gender and identity, age, race, religion, ethnicity, ancestry, sexual orientation or expression, disability, or veteran status.