Senior Management Assistant

Executive Assistant

Who We Are

Essity is a global leader in health and hygiene headquartered in Stockholm, Sweden, and North American headquarters in Philadelphia, PA. We are a multi-billion-dollar company that is committed to breaking barriers to well-being through innovation in Professional Hygiene, Consumer Goods, and Health & Medical Solutions.

Working at Essity is not just a career, it’s where you’ll play your part in a better future, making the world a healthier, more hygienic, and safer place. With impactful innovations coupled with sustainable solutions, we strive to reach more people every year with the necessary and essential solutions for well-being. At Essity, there’s shared belonging and individual growth. Our culture grows with you.

About the Role

Essity is looking for an experienced Executive Assistant to support the VP of Sales & Marketing and VP Marketing & Digital, Consumer Goods North America. In this role you will be required to use independent judgement, discretion, confidentiality, and a strong attention to the details. The role manages the executives’ schedules, travel arrangements, organizes BU conferences and executive meetings. You will be expected to assist in creating agendas, organizing meeting/activities and capturing meeting notes.

The ideal candidate should live in the Philadelphia metro, as this is a hybrid role. 

We’re looking for people who embody our values, aren’t afraid to challenge, innovate, experiment, and move at a fast pace. We’re always looking for ways to improve our products and ourselves. If this is you, we’d love to talk. 

What You Will Do

• Compile, verify and analyze information for the executives use in executive meetings, reports, presentations and at times news releases.
• Transcribe, type, format, and proofread a wide variety of material (e.g. correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) correctly and in time, using word processing, presentation, graphics and spread sheet software.
• Manage expenses and reporting for VP of Sales & Marketing and VP Marketing & Digital.
• Prepare documents and presentation materials; screen and respond to incoming correspondence, inquiries, and phone calls; draft letters and official information releases; arrange and attend meetings; take and distribute minutes. Secure confidentiality of data and documentation archiving.
• Coordinate internal and external executive meetings/activities so that they run smoothly. This may include scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available and communicated to all participants.
• Manage the appointments and schedules of the VP of Sales & Marketing and VP Marketing & Digital.  
• Access to the executives e-mail accounts to schedule their appointments and answer or redirect routine enquiries from internal and external resources.
• Maintain and update internal local communication e.g. billboards, essentials, and participate in (inter)national communication networks.
• Perform other administrative tasks, like using and maintaining office equipment, distributing incoming mail, filing, data capturing or maintaining office supplies or other inventory. Plan, organize, and schedule own workload so that these activities are completed accurately and on time.

Who You Are

• Bachelor's degree required.
• Minimum 5-7 years administrative experience with at least 5 years supporting senior level executives.
• Excellent verbal and written communication skills.
• Excellent time management skills and ability to prioritize work and activities with limited guidance while able to meet stringent deadlines.
• To perform this job successfully, an individual should be proficient in Microsoft Office (Outlook, Word, Excel, Power Point and Microsoft teams).
• Proficient in scheduling travel, meetings, and coordination for the executives.
• Well organized and efficient with handling multiple tasks simultaneously.

What We Can Offer You

At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose.

Compensation and Benefits:

Competitive annual salary + annual incentive bonus + benefits

Pay offered may vary depending on multiple individualized factors such as knowledge, skills, and experience.

Along with competitive pay you will be eligible for the following benefits:

• United Healthcare PPO / EyeMed Vision Insurance / Delta Dental Insurance
• Wellness program provided through Rally
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match and annual employer base contribution
• Company paid Basic Life, AD&D, short-term and long-term disability insurance
• Employee Assistance Program
• PTO offering with Paid Holidays

Additional Information

The Company is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.

If you require reasonable accommodation as part of the application process please contact [email protected]

Together, we are improving lives, every day

Working at Essity is not just a career; it is a chance to directly make the world a healthier, more hygienic and safer place. With impactful innovations coupled with sustainable solutions, we strive to reach more people every year with the necessary and essential solutions for well-being.

Job Requisition ID:Essity245541