Executive Assistant

Job Description SummaryThe Senior Administrator provides effective and responsive administrative and office support services for multiple GE Healthcare Ultrasound Executives and teams located at the Research Park offices. This position is based in the Research Park office and requires a minimum of 3-4 days per week in person supporting day-to-day business operations and activities, and has the flexibility to support ‘in-person’ periodic customer and ultrasound leadership events in the greater Milwaukee area.

Job Description

Essential Responsibilities

• Support leaders in all related administrative tasks, which may include effectively maintaining and coordinating calendars, scheduling meetings, making travel arrangements, providing phone coverage, processing and reconciling expense accounts, and handling various purchases including invoice arrangements.
• Be an active member of the Executives staffs providing insights and generating ideas for improvement projects.
• Handle confidential and sensitive information.
• Schedule, plan and organize in-house and off-site meetings, training, and events. This can include ordering and setting up catering, meeting time management and running all applicable meetings logistics.
• Coordinate/support key projects and the roll out of business-wide initiatives such as events that support the broader business organization.
• Provide general office administrative services and support. This includes, but is not limited to, supporting the onboarding of new employees/contingent workers, answering questions re: central sites, internal processes and e-tools, assisting with international and domestic shipping, initiating IT support requests and liaising with facilities management.
• Assist with communications related activities such as maintaining relevant distribution lists, producing email correspondence, presentations, meeting agendas, new hire and organization change announcements.

Quality Specific Goals

Aware of and comply with the GEHC Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position Complete all planned Quality & Compliance training within the defined deadlines Identify and report any quality or compliance concerns and take immediate corrective action as required 

Qualifications:

Bachelor’s degree or 4 years of experience in an Administrative or operational support role Advanced knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel, Outlook, and MS Teams Strong independent problem-solving skills with the ability to be resourceful and propose solutions and connect with others in the business proactively to achieve optimal results. Excellent interpersonal, verbal and written communications skills including strong grammatical skills with ability to effectively interface with senior management and high-profile customers Extremely well organized, with high attention to detail, yet able to multi-task and remain calm in a fast-paced environment of changing priorities. Demonstrated project management skills to quickly identify issues, create solutions and meet deadlines. Self-Starter, proactive, able to exercise independent judgment with minimal direction. Demonstrated ability to grasp new concepts and think quickly. Ability to think clearly and work through ambiguous problems. Possessing the personal drive and commitment to implement innovative solutions. Ability to accept constructive feedback and consider different ways of working. Team player, capable of working within cross-functional and globally diverse teams across different time zones. Can do attitude and willingness to help those outside of direct clients.

Additional Information

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.