Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support three senior leaders at Zoom. This role is pivotal in facilitating the efficiency and effectiveness of our revenue-generating activities.

Job Summary:

The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage and maintain the calendars, including scheduling meetings, appointments, and travel arrangements.

• Act as a liaison between the executive and leadership team, and other departments to ensure smooth communication and timely execution of tasks.

• Assist in the preparation of meetings and presentations, including gathering necessary information and coordinating logistics.

• Handle confidential information with discretion and maintain confidentiality.

• Help LT liaise with the project management team, including tracking deadlines, deliverables, and action items. When projects are live. 

• Organize and coordinate internal and external events, such as team off-sites, conferences, and client visits.

• Process expense reports and manage budgets related to travel, events, and office expenses.

Qualifications:

• Proven experience as an executive assistant or in other administrative positions.

• Ability to manage complex schedules and prioritize tasks.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office productivity tools.

• Discretion and confidentiality are paramount.

• Experience in technology is a plus.

Salary Range or On Target Earnings:

Minimum:

$48,700.00

Maximum:

$91,400.00

In addition to the base salary and/or OTE listed Zoom has a Total Direct Compensation philosophy that takes into consideration; base salary, bonus and equity value.

Note: Starting pay will be based on a number of factors and commensurate with qualifications & experience.

We also have a location based compensation structure;  there may be a different range for candidates in this and other locations.

Ways of Working
Our structured hybrid approach is centered around our offices and remote work environments. The work style of each role, Hybrid, Remote, or In-Person is indicated in the job description/posting.

Benefits
As part of our award-winning workplace culture and commitment to delivering happiness, our benefits program offers a variety of perks, benefits, and options to help employees maintain their physical, mental, emotional, and financial health; support work-life balance; and contribute to their community in meaningful ways. Click Learn for more information.

About Us
Zoomies help people stay connected so they can get more done together. We set out to build the best collaboration platform for the enterprise, and today help people communicate better with products like Zoom Contact Center, Zoom Phone, Zoom Events, Zoom Apps, Zoom Rooms, and Zoom Webinars.
We’re problem-solvers, working at a fast pace to design solutions with our customers and users in mind. Here, you’ll work across teams to deliver impactful projects that are changing the way people communicate and enjoy opportunities to advance your career in a diverse, inclusive environment.

Our Commitment​
We believe that the unique contributions of all Zoomies is the driver of our success. To make sure that our products and culture continue to incorporate everyone's perspectives and experience we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. Zoom is proud to be an equal opportunity workplace and is an affirmative action employer. All your information will be kept confidential according to EEO guidelines.

We welcome people of different backgrounds, experiences, abilities and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law.

If you need assistance navigating the interview process due to a medical disability, please submit an Accommodations Request Form and someone from our team will reach out soon. This form is solely for applicants who require an accommodation due to a qualifying medical disability. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed.

Think of this opportunity as a marathon, not a sprint! We're building a strong team at Zoom, and we're looking for talented individuals to join us for the long haul. No need to rush your application – take your time to ensure it's a good fit for your career goals. We continuously review applications, so submit yours whenever you're ready to take the next step.