Executive Assistant

Founded in 2005, Medical Guardian is a leading provider of innovative medical alert systems that empower people to live a life without limits. A member of the National Aging in Place Council, Medical Guardian is headquartered in Philadelphia and provides support to hundreds of thousands of people across the country who are ready to take on the next chapter of life while remaining safe living in their own home. Here at Medical Guardian, we believe that we are doing more than selling medical alert devices; we are saving lives. 

The Executive Assistant will provide high-level administrative support to company leaders to ensure they can efficiently accomplish key tasks and company initiatives. They will manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging transportation.

Key Responsibilities:

Administrative Responsibilities

• Assist company CEO with all aspects of professional and personal scheduling 
• Act as the point of contact among executives, employees, clients and other external partners 
• Manage information flow in a timely and accurate manner 
• Travel Coordination 
• Manage executives’ calendars and set up meetings 
• Manage expenses for leadership team 
• Tracking leadership PTO 
• Office maintenance

Strategic Support & Relationship Management

• Serve as a strategic liaison to the Board of Directors, Private Equity investors, and other key stakeholders, representing C-suite executives in critical business interactions
• Foster cross-functional relationships and provide trusted advisory support to senior leadership
• Handle sensitive information and documents with the highest level of confidentiality and discretion

Corporate Event Planning  

• Lead the planning and execution of high-profile corporate events, including annual industry conferences
• Manage relationships with venues, vendors, speakers, and production teams
• Oversee content development and coordinate keynote speakers and expert panelists
• Ensure seamless delivery of presentations and program elements

Cultural Leadership & DEI Initiatives

• Serve as a Culture Ambassador, actively promoting company values and mission
• Partner with HR and Marketing to advance inclusivity initiatives
• Facilitate Lunch & Learn sessions and other cultural programming
• Support new hire onboarding through structured relationship-building initiatives

Project & Operations Management

• Utilize Salesforce CRM to track project metrics, timelines, and vendor contracts
• Streamline operational processes while maintaining high-touch service standards
• Ensure compliance and accuracy across all managed projects

Requirements:

• Bachelor's degree or equivalent experience.
• 5+ years of executive assistant experience, preferably in a fast-paced corporate environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven experience managing large-scale events and complex projects
• Proficiency in Salesforce CRM and Microsoft Office Suite
• Outstanding written and verbal communication skills
• Exceptional organizational and time-management skills, with the ability to juggle multiple tasks and prioritize effectively.
• A proactive approach to problem-solving and the ability to work independently as well as part of a team.

Preferred Qualifications:

• Experience working with Board of Directors or private equity stakeholders
• Background in healthcare or technology industries
• Event planning certification or relevant experience
• Demonstrated success in promoting DEI initiatives

• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick Time Off & Holidays)
• Company Paid Short Term Disability and Life Insurance
• Retirement Plan (401k) with Company Match