Executive Assistant

Location: Atlanta - Hybrid

Department: Operations

Reports To: Chief Executive Officer

Job type: Full Time, Exempt

Job Summary

We are seeking an Executive Assistant who will be responsible for administrative and operational support to the Co-Founders of Impiricus and the broad organization. You'll act as the day-to-day orchestrator for administrative activities across the organization, with room to grow into more senior roles.

Duties/ Responsibilities

• Proactive Management in a Client Services Industry
• Owns and drives calendar/complex meeting scheduling
• Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time, and ground transportation
• Support administrative aspects of Co-Founder and Company commitments
• Maintain attention to detail and proactively flag issues to ensure success
• Compose and drive email introductions and scheduling for in-person and virtual meetings for Impiricus co-founders
• Support logistics for key company-wide events
• Build effective working relationships with key stakeholders
• Understands priorities and exercises sound judgment to make appropriate trade-off
• Facilitate the scheduling process and relevant communications with friendly professionalism and high attention to detail
• Owns note taking during key meetings and ensures critical actions are followed up on time
• Work together with other Impiricus leaders and team members to support the company
• Obtain and share information with broad Impiricus team as needed; help internal team navigate internal resources
• General Administrative / Operational support
• Orchestrate booking of shared conference rooms (recurring + ad-hoc)
• Lead taking and editing of meeting notes
• Orchestrate research & booking of hotel and meeting rooms
• Support other operational activities (e.g., gift cards for client and physician surveys, etc.)
• Assisting with account planning and client relationship management
• Conducting research and gathering information
• Assisting with the creation and preparation of materials – slides, proposals, onboarding decks, including proofreading and copying/binding
• Keeping leadership informed of critical information they may not be aware of
• Performing other duties as assigned or required, including some personal support; responsibilities will vary
• General Office Management
• Office management (e.g., inventory and ordering of office supplies)
• Support and assist with in-person onboarding
• Assist with office space planning and seating arrangements
• Checking and archiving mail

Experience

• Minimum of 3-5 years of experience supporting senior leaders, ideally in a fast-paced or startup environment
• Strong proficiency in Google Workspace, Microsoft Office, and scheduling tools
• Experience with project management tools (e.g., JIRA, ClickUp) a plus
• Excellent organizational and time management skills
• Superior written and verbal communication abilities
• Proven ability to handle confidential information with discretion
• Experience coordinating travel and managing complex calendars
• Demonstrated success in event planning and execution

Benefits:

Impiricus focuses on taking care of our teammates' professional and personal growth and well-being.

• Full support and career-development opportunities to expand your skills, enhance your expertise, and maximize your potential along your career journey;
• A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act;
• Generous Total Rewards Plan – Health Reimbursement Plan, Unlimited PTO, 401K matching, work/life balance, spectacular office location with outstanding amenities, annual company events, and more!

Impiricus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.