Executive Assistant

Teladoc Health is a global, whole person care company made up of a diverse community of people dedicated to transforming the healthcare experience. As an employee, you’re empowered to show up every day as your most authentic self and be a part of something bigger – thriving both personally and professionally. Together, let’s empower people everywhere to live their healthiest lives.

Responsibilities 

● Proactively manages complex executive calendars with the ability to schedule and prioritize meetings and resolve conflicts while ensuring that your executives are on time and on-task 

● Liaise with C-Level executives and personnel, clients, external candidates, and other VIP members, including the scheduling and logistics of meetings, events, fielding general queries, and processing expense reimbursements as needed. Interface and maintain internal and external relationships worldwide 

● Responsible for full meeting and offsite set-up, including food and beverage, location, attendees, etc. 

● Prepare, read, and analyze routine and advanced correspondence, including letters, emails, and reports 

● Responsible for project work that includes creating, editing, and updating presentations and spreadsheets as required 

● Maintains complete confidentiality and professionalism in all matters 

● Coordinate appointments, events, and meetings, including documents, notes, materials, presentations, etc. 

● Conduct research, compile data, and prepare papers for consideration and presentation to the executive team as needed 

● Arrange domestic and international travel, including but not limited to air, hotel, train, rental car, and meal reservations for the team 

● Process expense reports and invoices for the team 

● Reconcile and approve expense reports and invoicing as needed 

● Manage electronic filing systems of organizational documents, records, and reports 

Candidate Profile 

● 10 + years prior Executive Assistant experience supporting SVP+ Level executives. 

● Advanced proficiency using Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel 

● Must have a proactive approach and be able to work under minimal supervision 

● The ability to multi-task and effectively support several executives simultaneously in a fast-paced, high-pressure environment is a must 

● Must be able to flawlessly navigate numerous competing priorities without missing a step. 

● A wide degree of creativity and latitude is expected 

● Relies on experience and judgment to plan and accomplish goals 

● Effective written and verbal communication - must have consistent, clear, concise, and articulate communication skills 

● Ability to triage calls, visitors, and meetings on behalf of the team 

● Must have the ability to write and distribute communications on behalf of the team with minimal supervision 

● Meticulous attention to detail and ability to maintain a high level of confidentiality is imperative 

● Significant discretion in handling confidential materials and information is a must 

● Capacity and willingness to learn 

● Ability to accept constructive criticism and apply feedback to enhance the quality of output 

● Flexibility, accessibility, and willingness to lend varying degrees of support as needed 

● Assist in the coordination, supervision, and completion of special projects as needed ​

● A quantitative aptitude is a plus 

● Knowledge of Concur (travel and expense management) is a plus 

Work Location

Ideal candidate will be able to work a Hybrid work schedule. This will include 2 – 3 days a week in the Goleta, CA office.

​Supervisory Responsibilities 

No 

The base salary range for this position is $80,000 - $100,000. In addition to a base salary, this position is eligible for a performance bonus and benefits (subject to eligibility requirements) listed here Teladoc Health Benefits 2024. Total compensation is based on several factors including, but not limited to, type of position, location, education level, work experience, and certifications. This information is applicable for all full-time positions.

Why Join Teladoc Health?

A New Category in Healthcare:  Teladoc Health is transforming the healthcare experience and empowering people everywhere to live healthier lives.  
Our Work Truly Matters: Recognized as the world leader in whole-person virtual care, Teladoc Health uses proprietary health signals and personalized interactions to drive better health outcomes across the full continuum of care, at every stage in a person’s health journey.  
Make an Impact: In more than 175 countries and ranked Best in KLAS for Virtual Care Platforms in 2020, Teladoc Health leverages more than a decade of expertise and data-driven insights to meet the growing virtual care needs of consumers and healthcare professionals.  
Focus on PEOPLE:  Teladoc Health has been recognized as a top employer by numerous media and professional organizations. Talented, passionate individuals make the difference, in this fast-moving, collaborative, and inspiring environment. 
Diversity and Inclusion: At Teladoc Health we believe that personal and professional diversity is the key to innovation. We hire based solely on your strengths and qualifications, and the way in which those strengths can directly contribute to your success in your new position.
Growth and Innovation:  We’ve already made healthcare yet remain on the threshold of very big things. Come grow with us and support our mission to make a tangible difference in the lives of our Members.  

As an Equal Opportunity Employer, we never have and never will discriminate against any job candidate or employee due to age, race, religion, color, ethnicity, national origin, gender, gender identity/expression, sexual orientation, membership in an employee organization, medical condition, family history, genetic information, veteran status, marital status, parental status or pregnancy.