About Us
Oliv.AI is a SalesTech global startup headquartered in San Francisco, debuting the world's first team of AI Agents for sales. With our recent $5.2M Seed funding, we solve one of the biggest problems for revenue teams: unreliable deal data. Oliv captures Deal Intelligence from every meeting, call, and email—without any rep involvement. The result is a clear, detailed view of every deal, presented in scorecards built on trusted sales methodologies like MEDDICC, BANT, and SPICED. Our AI agents are built for sales teams—sales managers, AEs, and RevOps—handling the work that takes them away from selling. With Oliv AI, sales teams can bring back focus on deals, strategy and conversation.
About The Role:
We are looking for an experienced Executive Assistant who will support our C-Suite executives. This person will serve as a true right hand, will be proactive and have strong attention to detail. This person will be responsible for managing schedules, booking travel, assisting with phone calls, ordering lunches, will work with high profile clients and provide general support. The ideal candidate should be tech-savvy, possess excellent communication skills, demonstrate a logical mindset, and have a strong ability to learn quickly. If you’re passionate about collaborative and relationship-driven work with an entrepreneurial spirit, we’d love to talk to you!
What You’ll Do:
- Manage CEO's calendar efficiently, scheduling appointments, meetings, and events.
- Coordinate and organize meetings, including preparing agendas and arranging necessary materials.
- Serve as the primary point of contact for internal and external stakeholders, screening and directing communications as necessary.
- Assist with administrative tasks such as drafting emails, preparing presentations, and maintaining files and records.
- Conduct research and gather information to support various projects and initiatives.
- Maintain confidentiality and discretion when handling sensitive information.
- Adapt to changing priorities and deadlines while maintaining a high level of professionalism and accuracy.
What We Need:
- Bachelor’s degree preferred
- 5-7 years of experience in a Personal Assistant/Executive Assistant role
- Experience supporting an executive level role in a fast-growing company
- Startup experience preferred
- Proven ability to work well independently, intuitive and the ability to anticipate needs is essential
- Strong written and oral communication skills and confident in a client-facing role
What We Offer:
- Pay band from $23,000 - $28,000 USD
- Unlimited paid time off, sick leave, and a flexible remote WFH workplace #LI-remote
- All the tools you need to succeed including a Macbook
- Flexible work hours because we want you to work your best way
- We help our team build their career and unleash their potential - we foster top talent and build distinct tailored growth plans which elevate both skills and income
We want to make sure everyone has an equal chance to participate and make a difference. Oliv.AI is an equal opportunity employer and prioritizes building a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants of any type and do not discriminate based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state, and local laws. Oliv’s policy is to comply with all applicable laws related to nondiscrimination and equal opportunity and will not tolerate discrimination or harassment based on any of these characteristics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
What We Do
Close deals in a flash with Oliv.ai, the AI Sales Companion designed for account executives and sales leaders. Bid farewell to time-consuming research, manual note-taking, and data entry, and focus on what matters most - closing deals. Let Oliv handle everything else for you!
