Executive Assistant

Posted 2 Days Ago
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Boston, MA
Hybrid
Junior
Fitness • Hardware • Healthtech • Sports • Wearables
The Role
The Executive Assistant at WHOOP will manage the schedules of multiple executives, coordinate travel, handle correspondence, and organize office tasks. They will support presentations, maintain communication channels, and assist in company events while managing a dynamic work environment.
Summary Generated by Built In

At WHOOP, we're on a mission to unlock human performance. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives. 


As an Executive Assistant at WHOOP, you will work closely with upper management and help manage and coordinate multiple executive’s schedules, events, and projects. While this role reports directly to the Chief Financial Officer, you will also assist multiple members of our executive team. 

RESPONSIBILITIES:

  • Manage multiple, dynamic calendars proactively, ensuring smooth scheduling even with frequent changes.
  • Draft email correspondence and communications on behalf of multiple executives, including internal memos and external partner communications.
  • Handle daily office organizational tasks
  • Coordinate travel arrangements/itineraries and submit related expense reports
  • Take notes in key meetings and follow up on action items
  • Support with presentation materials and communications as needed
  • Actively maintain team communication channels in Gmail, Slack, etc.
  • Greet third parties arriving for meetings 
  • Assist with team social activities, offsites and meetings
  • Assist with Company events working closely with other Executive Admins and office management
  • Build strong relationships with all stakeholders

QUALIFICATIONS:

  • Proven experience (3-5 years) supporting multiple executives.
  • Proactive organizational skills and calendar management
  • Excellent communication skills, both written and verbal; strong team player
  • Experience with collaboration software such as Google Docs, Sheets, Slides, etc.
  • Ability to juggle multiple, simultaneous projects and deadlines; responds quickly
  • High level of professionalism and commitment to privacy and confidentiality
  • Willingness to contribute on tasks of all sizes
  • Efficient, fast-paced, and highly productive
  • Ability to work from our Boston HQ a minimum of 4 days per week
  • Passion for the health, wellness and fitness space a plus

Interested in the role, but don’t meet every qualification? We encourage you to still apply! At WHOOP, we believe there is much more to a candidate than what is written on paper, and we value character as much as experience. As we continue to build a diverse and inclusive environment, we encourage anyone who is interested in this role to apply.


WHOOP is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Top Skills

Google Docs
Google Sheets
Google Slides

What the Team is Saying

Alec
Ellen
Anahis
Josh
Saif
The Company
HQ: Boston, MA
500 Employees
Hybrid Workplace
Year Founded: 2011

What We Do

At WHOOP, we’re on a mission to unlock human performance. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives. Our wearable device and performance optimization platform has been adopted by many of the world's greatest athletes and consumers alike.

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WHOOP Offices

Hybrid Workspace

Employees engage in a combination of remote and on-site work.

Typical time on-site: Not Specified
HQBoston, MA

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