ChampionX has an immediate need for an Executive Assistant to support our SVP GC Corporate Secretary located in The Woodlands, TX. This position requires flexibility to operate in a fast-paced corporate environment with stringent deadlines, strong analytical and communication skills, as well as superior planning and organizational skills.
What’s in it For You:
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The ability to make an impact and shape your career with a company that is passionate about growth
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The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best
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Thrive in a company that values sustainability, drives a safety-focused culture, and empowers its employees through continuous improvement
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Comprehensive benefits package starting day 1 of employment- medical, dental, vision, matching 401k, and more!
What You Will Do:
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Closely maintain executive calendar including scheduling appointments, events, and meetings.
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Coordinate complex global travel and process expenses.
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Manage multiple projects at once, actively track pending items and constantly re-prioritize task based on changing business needs.
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Make sound choices in ambiguous situations and solve issues with reason and calm in times of crisis.
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Determine the appropriate sources for needed data and gather data for reports and analysis.
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Prepare and analyze reports to assist Executive and team with decision making.
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Prepare documentation for payments of vendors, consultants, and suppliers.
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Submit documentation and enter requests for payment, respond to inquiries from accounts payable and payees, and complete reports and other payment requests, as necessary.
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Understand the structure of the organization and maintain a strong network across departments to answer questions which may be confidential in nature, problem solve, and successfully execute responsibilities.
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Drive and contribute to the department's continuous improvement culture.
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Maintain confidentiality of all matters.
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Other duties as assigned.
Minimum Qualifications:
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High School Diploma
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Must have 5+ years of administrative experience supporting senior executives, VP level and above.
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Intermediate to advanced working knowledge of MS Office – specifically Excel, PowerPoint, and Word.
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Working knowledge of SharePoint, OneDrive, Microsoft Teams, Adobe Acrobat Pro, and Concur.
Preferred Qualifications:
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Associate's Degree or BA/BS from an accredited 4-year undergraduate institution (Business Administration, Accounting, Communications, Office Management, etc.) or equivalent
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Proven experience with Microsoft Office Suite. Working knowledge of SAP and Oracle
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Ability to quickly and efficiently pick up on new technology and software.
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Excellent verbal and written communication skills.
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Exceptional organizational and project management ability.
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Ability to seamlessly coordinate calendar, schedules, logistics, and communications due to changing priorities.
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Superior analytical skills, highly detail oriented and ability to work with large amounts of confidential data.
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Strong sense of responsibility.
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Sound judgement, tact, and discretion; know when to ask questions or seek guidance.
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Demonstrated ability to be a self-starter and see projects through to completion, working autonomously at times.
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Punctual, flexible and the ability to work overtime, if necessary.
About ChampionX:
ChampionX is a global leader in providing chemistry programs and services, drilling technology, artificial lift solutions, and automation technologies for the upstream and midstream oil and gas industry. Our world-class safety culture fuels our purpose to improve lives through our commitment to deliver sustainable operations.
Our Commitment to Diversity and Inclusion
At ChampionX, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every employee can grow and achieve their best. We are committed to fair and equal treatment of employees and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any employee or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.
In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce.
We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.
Top Skills
What We Do
We are ChampionX, bringing over a century of expertise to deliver forward-thinking innovations, unmatched global supply chain capability, and market-shaping solutions for the upstream and midstream oil and gas industry.
