Executive Assistant

Posted 8 Days Ago
Chicago, IL
Hybrid
Senior level
Enterprise Web • Fintech • Financial Services
The Role
The Executive Assistant will support two executives by managing their schedules, coordinating meetings, arranging travel, handling financial expense reports, and improving processes. This role requires strong organization, communication skills, and the ability to work independently in a fast-paced environment.
Summary Generated by Built In

The Group:
The Corporate team unites a variety of functions at Morningstar including design, marketing, finance, quality, human resources, corporate communications, legal, compliance, strategic planning, and technology with the goal of keeping our business running smoothly. Each of these functions plays an essential role in supporting our company's infrastructure, day-to-day operations, and ongoing strategic initiatives.
The Role:
The Executive Assistant will provide exceptional administrative support to our CEO, Founder and Board. They will play a vital role to the organization to assist leaders with their day-to-day needs which allow them to concentrate on client and management responsibilities. The EA is resourceful, innovative, and proactive, thinks independently and doesn't need much supervision or direction. They are a natural decision-maker, with an ability to think under pressure and display good judgement.
This position is based in our Chicago office. We are operating in a hybrid work environment; however, this role may require you to be in office for more than 3 days depending on the needs of the business.
Responsibilities:

  • Establish and maintain order for leaders' schedule, desk, day-to-day tasks, etc.
  • Manage schedules, make appointments, and coordinate meetings, often across multiple time zones
  • Anticipate the needs of leaders while maintaining day-to-day workflow
  • Gain and establish expertise of financial expense reporting system (Concur)
  • Coordinate domestic and international business travel
  • Assist with special projects as needed
  • Increase efficiency though continuous process improvement


Qualifications:

  • Minimum of 7 years of experience as an executive assistant for a global company; C-level experience preferred
  • Excellent communication, organization, and time management skills
  • Ability to professionally handle sensitive and confidential information
  • Strong attention to detail
  • Ability to prioritize and act with appropriate judgment
  • Knowledge of Windows-based applications.
  • Proven ability to multitask as you will service multiple executives
  • Work well in a team environment


Morningstar's hybrid work environment gives you the opportunity to work remotely and collaborate in-person each week. We've found that we're at our best when we're purposely together on a regular basis, at least three days each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you'll have tools and resources to engage meaningfully with your global colleagues.

What the Team is Saying

Raaghavendar
Saurabh
Anna
Wendell
Jeff
Upasna
The Company
HQ: Chicago, IL
12,700 Employees
Hybrid Workplace
Year Founded: 1984

What We Do

At Morningstar, we believe in building great products in-house in a highly collaborative, agile environment where we focus on technical excellence, the user experience, and continuous improvement. Our technologists represent a range of skills and experience levels, but they all view their work as a craft and push technology’s boundaries.

Why Work With Us

Imagining big things is in our blood -- it's transformed us from a company with just a few employees in 1984 to a leading independent investment research company with a worldwide presence today. As of April 2020, we acquired Sustainalytics to drive long-term meaningful outcomes for investors in the ESG space. Join us on this exciting journey!

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Morningstar Offices

Hybrid Workspace

Employees engage in a combination of remote and on-site work.

Typical time on-site: 3 days a week
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