Executive Assistant

Company Description

Fortune Brands Innovations, Inc. is an industry-leading innovation company focused on creating smarter, safer and more beautiful homes and improving lives. Our driving purpose is that we elevate every life by transforming spaces into havens. We believe our work and our brands can have incredibly positive impacts for not just our business and shareholders, but for people and the planet, too.

When you join Fortune Brands, you become part of a high-performing team who are empowered to think big, learn fast and make bold decisions. We support an inclusive and diverse culture where everyone is encouraged and empowered to be their authentic selves, and where our differences and unique perspectives are a key strength.

Explore life at Fortune Brands here.

Job Description

The Executive Assistant provides high-level administrative support to the Vice President - HR, and other key leaders (Category Management, Finance, and Connected Products Group) within the business, ensuring seamless day-to-day operations and optimal efficiency. This role requires managing complex executive schedules, coordinating both in-person and virtual meetings, and arranging comprehensive travel itineraries.

As a trusted liaison between executives and internal/external stakeholders, the Executive Assistant is responsible for screening communications, organizing meeting agendas, and ensuring follow-up actions are tracked and completed. Additionally, the position involves preparing, editing, and proofreading documents, reports, and presentations for executive use.

Position location: Maumee, OH – Hybrid (onsite 3 days/week)

RESPONSIBLIITIES:

What you will be doing

• Provide high-level administrative support and assistance to the Vice President, HR and other assigned leadership staff.
• Manage and maintain executive schedules, including calendar management, travel arrangements, and meeting coordination.
• Handle sensitive and confidential information with utmost discretion.
• Prepare and edit documents, reports, and presentations for internal and external use.
• Act as the point of contact between executives and internal/external stakeholders.
• Screen and direct phone calls, emails, and other communications.
• Schedule, organize, and prepare materials for meetings, including agenda creation, note-taking, and follow-up actions.
• Arrange and manage logistics for in-person and virtual meetings (conference calls, video conferences).
• Arrange detailed travel itineraries, accommodations, and transportation for the Vice President and other staff.
• Process and reconcile expense reports in a timely manner.
• Assist with special projects as assigned.
• Track project timelines, deliverables, and ensure deadlines are met.
• Draft, edit, and proofread correspondence, presentations, and other communications for the Vice President.
• Coordinate communications between departments and ensure proper flow of information.
• Maintain high levels of professionalism and diplomacy when dealing with executives and external partners.
• Ensure office operations run efficiently and coordinate with IT when necessary.
• Performs additional duties, including covering for other Executive Assistant’s PTO, as assigned by executives.
• Performs other related duties as assigned.

Qualifications

BASIC QUALIFICATIONS:

• High School diploma or GED is required.
• Minimum of 5 years’ experience in an Executive Assistant or similar role, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and (preferred) project management software.
• Excellent written and communication skills.
• Strong ability to manage multiple priorities, meet deadlines, and stay organized.
• Ability to anticipate needs, think critically, and proactively offer solutions.
• Strong interpersonal skills with the ability to build relationships at all levels of the organization.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in business administration or related field and four years of related experience, or the equivalent, preferred.
• Experience supporting board meetings, including preparing board materials, scheduling, and note-taking.
• Familiarity with legal documents, contracts, and basic compliance processes.
• Experience working in building products industry.

Additional Information

At Fortune Brands, we support the overall health and wellness of our associates by offering comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates’ unique needs. This includes robust health plans, a market-leading 401(k) program with a company contribution, product discounts, flexible time off benefits (including half-day summer Fridays per policy), inclusive fertility/adoption benefits, and more. We offer numerous Employee Resource Groups to support inclusivity and our associates’ feeling of belonging at work.

Fortune Brands is a brand, innovation and channel leader focused on exciting, supercharged categories in the home products, security and commercial building markets. Our portfolio of brands includes Moen, House of Rohl, Aqualisa, SpringWell, Therma-Tru, Larson, Fiberon, Master Lock, SentrySafe and Yale residential.

Fortune Brands is headquartered in Deerfield, Illinois and trades on the NYSE as FBIN.

Equal Employment Opportunity

FBIN is an equal employment opportunity employer and does not discriminate against any applicant based on race, color, religion, sex, gender identity or expression, national origin, ancestry, age, disability, marital status, protected veteran status, sexual orientation, genetic history or information, or any other legally protected characteristic.

Reasonable Accommodations

FBIN is committed to working with and providing reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application or interview process, please contact us at [email protected] and let us know the nature of your request along with your contact information. Resumes submitted to this email address will not be responded to.