Executive Assistant

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success. 

Executive Assistant

We are seeking a proactive and highly organized Executive Assistant to join our dynamic Finance team, supporting up to three senior executives with day-to-day operations, including complex domestic and international travel coordination, calendar management, and organizing high-level meetings and special events. The ideal candidate is a polished, self-motivated professional with strong communication, administrative, and organizational skills who thrives in a fast-paced, results-driven environment, balancing multiple priorities while maintaining discretion with sensitive matters. As a trusted partner to our executives and their teams, you will anticipate needs and provide seamless support, taking initiative in handling a wide range of administrative tasks and ad hoc projects. Success in this role requires exceptional problem-solving skills, sound judgment, adaptability, and the ability to communicate effectively across all levels. If you are looking to make an impact in a mission-driven organization, this is a great opportunity for you.

What you'll do:

• Provide comprehensive support services to VPs, ensuring outstanding communication, responsiveness, and execution

• Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others.

• Work closely with each executive to keep them well informed of upcoming commitments and responsibilities. Anticipate needs in advance of meetings, conferences, etc. and follow up appropriately.

• Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc.

• Ensure well organized and up-to-date travel logistics, expense reports, contact lists, vendor and invoice management, files/records, and other administrative needs

• Assist in other related duties as needed

Who you are:

• 3+ years executive support experience, including supporting senior executives

• Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances

• Advanced skills in Microsoft Office

• Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information

• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff and community leaders

• Demonstrated sensitivity to diversity, equity, and inclusion

• Exceptional organizational skills, follow-through, and attention to detail

• High initiative, productivity, and agility. Ability to complete a high volume of tasks and projects with limited guidance. Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround

• Technical proficiency to rapidly learn software and troubleshoot/solve technical problems

The total cash range for this position in Seattle is $66,000.00 to $92,500.00. Employees in this role have the potential to increase their pay up to $105,500.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.

Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience. Pay ranges may be modified in the future.

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.