Executive Assistant

Company Description

Company Description

We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire – to help our clients create livable, sustainable, and advanced urban environments.

From high-rises to industrial buildings, schools to state-of-the-art hospitals, transit stations to highways, airports to toll systems, bike lanes to parks, we design every aspect of a truly integrated city for people to live, work, and play.

Our collaborative and combined approach focuses not only on creating the best solutions today, but also determining the right solutions for tomorrow. We believe cities in the future must be designed with intelligent systems, sustainable buildings, efficient infrastructure, and a human touch.

At IBI, we’re defining the cities of tomorrow.

Our values:

Integrity – We do what is right.

Partnerships – We work together.

Excellence – We pursue design excellence.

Innovation – We embrace ingenuity.

Community – We build community.

Job Description

Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Arcadis’ Architecture & Urbanism India practice. In addition to traditional executive support duties, this role will also involve providing business development support and project monitoring assistance to ensure the smooth functioning of operations in India. Responsibilities: a) Conduct research and gather information as needed for special projects and initiatives. b) Prepare and organize documents, presentations, and reports for internal and external meetings. c) Serve as a liaison between the leadership and internal/external stakeholders, maintaining professional and effective communication. d) Provide business development support by assisting with the preparation of proposals, contracts, and presentations. e) Monitor business activities and track progress against targets, providing regular updates to the leadership. f) Assist in project monitoring by tracking project timelines, milestones, and deliverables, and coordinating with cross-functional teams as needed. g) Manage the leadership’s calendar, including scheduling meetings, appointments, and travel arrangements. h) Coordinate and prioritize incoming requests and appointments, ensuring efficient use of the leadership time. i) Act as a gatekeeper, screening and responding to emails, phone calls, and other communications on behalf of the leadership. j) Handle confidential information with discretion and integrity. k) Perform general administrative tasks such as expense reporting, invoice processing, and maintaining office supplies.

Qualifications

Qualifications: a) Bachelor’s degree. b) Work Experience of 5+ Years. c) Desirable experience as an Executive Assistant or similar role, supporting C-level executives or senior management. d) Excellent organizational skills with the ability to multitask and prioritize tasks effectively. e) Strong attention to detail and accuracy in all work. f) Exceptional communication and interpersonal skills, with the ability to interact confidently with individuals at all levels. g) Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. h) Ability to work independently with minimal supervision and handle confidential information appropriately. i) Flexible and adaptable to changing priorities and deadlines. j) Previous experience in business support or project management is a plus. k) Experience in the architecture & planning industry or large corporations is preferred.