Executive Assistant

Executive Assistant

Do you want to work for the world leader in elite sports performance analytics?

Catapult is a world leader in sports performance technology, serving over 2,900 teams across 40 sports. We improve some of your favourite athletes performances through creating and developing athlete management systems, video analysis tools, and wearable tracking devices. Our technology offers objective solutions to sport based challenges and can be found throughout the AFL, NRL, NBA, Premier League, La Liga and many more.

Born out of the Australian Institute of Sport (AIS) and a scientific research organisation; Catapult has grown significantly since 2006. We are currently listed on the Australian Securities Exchange (ASX: CAT) and operate from 9 offices around the world. We actively aim to make a difference in whichever sporting context our products and services operate within, be that meeting rooms, practice facilities or arenas.

We want people who are passionate about maximizing the performance of the executive leadership team

Catapult is seeking an exceptionally bright, web savvy, multitasking and self-motivated individual for the role of Executive Assistant to support the Chief Revenue Officer.. This position will serve as the single point of contact for all administrative organizations, schedule management, documentation, phone, snail and email for the office of the CRO

A critical requirement of this role is the ability to foster strong business partnerships with Catapult senior management and board members, as well as Catapult teams in other locations. 

What You’ll Be Doing:

• Dedicated and adept problem-solver.
• High Level of integrity and discretion.
• Superior verbal and written communication skills.
• Anticipate change, troubleshoot issues as they arise – making necessary adjustments while always having a plan B in place
• You excel under pressure, maintaining a calm demeanor.
• Work well independently, or within a team.
• Aptitude to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Proactively gather information and make recommendations to address complex business issues
• Explore and determine method for accomplishing objectives with minimal management
• Delegate appropriately and effectively.
• Have supported executive in the past with global teams across multiple time zones
• Passion and enthusiasm for sports.
• Available to take calls or assist requests early in the morning or late at night due to the team being global and accommodating several time zones.

Core responsibilities include

• Diary management - day to day diary management, scheduling internal and external meetings, taking into account various time zones and travel commitments
• Meeting Management - preparing meeting rooms, arranging visitor access, meeting guests on arrival, coordinating attendees, creating presentations and ensuring agendas are prepared & distributed
• Minute taking - preparing and distributing notes as needed as well as following up on any meeting actions
• Assisting with travel arrangements, flight and hotel bookings, and car hire
• Project Management - assisting with special projects, acting as primary point of contact and coordinating input from various team members
• Relationship Management - liaising with external stakeholders, contractors, e.g. processing POs, supporting events and providing information
• Expenses & POs - tracking of and processing of expenses, sharing of receipts with Finance and submission of POs
• General Ad-hoc tasks - being proactive and aware of anything that requires actioning, sharing updates and news

What You’ll Need:

• 5+ years of work experience supporting senior management, preferably in high-growth or technology company settings.
• Ability to adhere to strict confidentiality standards.
• Ability to discern appropriate actions in daily situations.
• Highly proficient at Microsoft Office (emphasis on Microsoft Outlook calendar management)
• Strong analytical and spreadsheet skills
• A high level of organization, time management and interpersonal skills
• The ability to work in a discreet manner, maintaining confidentiality
• Excellent innovation, creativity and the ability to operate independently within time constraints, often under pressure and with the input of others in these circumstances
• A high attention to detail and strong administrative skills to ensure high quality work 
• The ability to communicate with and build excellent working relationships with a wide range of partners and stakeholders
• Adaptable, and able to thrive in a fast-paced environment.

Why You’ll Like Working for Catapult:

• We have amazing people. We can promise you will work with some of the smartest and most interesting people in the industry. We work hard but we always have fun doing it. 
• We value development. We are a high-performance organization that is always challenging ourselves to continuously grow. That means we maintain a growth mindset in everything we do and invest deeply in employee development.  You’ll need to be great to get hired here and we promise you’ll get even better.
• We care about you. We offer competitive compensation, time off and outstanding paid maternity and paternity leave. I
• We want you to love where you work. We have great office spaces located around the world with state of the art equipment. Be aware, we have very competitive table tennis games in a couple offices so be prepared to play and have fun.  

We work with elite sports teams. Why wait until the weekend to be involved with your favorite sports teams? Every day you can make an impact with our clients who are some of the most elite teams in the world. All offers of employment are subject to Catapult's positive prehire check. To find out more, please contact the Talent Partner for this role