Executive Assistant

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.Job Description

Location:

New York, NY

Condé Nast is seeking an Executive Assistant to the Senior Vice President, Content - Finance.
 

Based out of our New York City office, qualified candidates must have exemplary, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a fast-paced global environment, experience handling complex and ever-changing schedules, and a high degree of personal responsibility. An understanding of the media and entertainment industries is a bonus.
 

This is a real opportunity to be a part of building modern, effective business functions in partnership with other new and existing teams whilst still benefiting from the already existing world-class brands and global scale, reach and reputation of one of the world’s foremost media and entertainment companies. The ideal candidate will welcome the opportunity to be part of a fast-paced, entrepreneurial organization and will thrive in a multi-faceted business with a global focus.
 

Primary Responsibilities:

• Manage, schedule and coordinate meetings including multi-party, multi-time zone, video, and conference calls

• Manage ever-changing calendars in Google Calendar with the ability to update, cancel and confirm meetings

• Scheduling and coordinating meetings both in-office and offsite.

• Arrange travel -- including global travel

• Prepare expense reports for review & submit to accounting for approval

• Liaise and partner with other teams within the company as needed

• Liaise with entertainment industry partners as needed

• Assist with organizational and business functions of the department as needed, including drafting correspondence, drafting memos, drafting presentation decks, tracking precedent, project milestones and/or communications, and creating forms and organizational systems

• Assist with planning social events and company events and managing employee morale

Desired Skills and Qualifications:

• 2+ years of administrative experience within a fast-paced environment 

• Bachelor’s degree 

• Ability to liaise with key senior-level executives

• Ability to liaise with internal staff at all levels and external clients & partners

• Ability to work with in a multi-time zone environment

• Highly professional with excellent judgement

• Excellent communication skills - both written and verbal

• Experience with Google Suite (Docs, Sheets and Slides)

• Extremely proactive approach, reputation as a doer 

• Ability to work under pressure and in a fast-paced environment

• Positive, self-motivated attitude

• Critical attention to detail and highly organized

• Strong analytical capabilities and judgement in order to identify and implement effective solutions while under time pressure
   

Preferred/Helpful Skills and Qualifications:

• Familiarity with the brands and businesses of Condé Nast

• Salary Range: $70,000-$90,000

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.