🚀 Why join Polycam?
Polycam's mission is straightforward: Democratize 3D capture and make it universally useful.
We want to empower creators, builders, and businesses with access to the most advanced 3D capture technologies, wrapped up in a thoughtful system that makes them effortless, easy-to-use and deeply helpful to their work.
By allowing people to transform their real world into high-fidelity 3D models using their everyday devices, Polycam is bringing a whole new generation of builders into the world of 3D. We believe the future of 3D creation is more than a niche skill; it's a universal language.
Polycam is a company that’s aware of its place in the history of imaging and photography. Our central goal is to deliver incredible 3D imaging capabilities to as wide of an audience as we can and watch what their creativity and excitement can do. To do that, we’re focused on making 3D capture seamless, affordable, and collaborative. We believe that people will do incredible things when handed wonderful technology, and we strive to get Polycam into as many hands as possible.
If you’re passionate about creativity, innovation, and making a significant impact, Polycam is the place for you!
What You'll Do:
As the Executive Assistant, you will be supporting the leadership team, potentially one of two people. You’ll proactively manage their inbox and calendar, streamline workflows, and identify opportunities for automation to improve efficiency. You’ll handle travel arrangements and ensure leadership stays on top of all commitments. This role also involves supporting key initiatives, from scheduling meetings to assisting with finding a coworking space, while ensuring seamless day-to-day operations. We’re looking for someone with exceptional organizational skills, strong attention to detail, and the ability to anticipate needs and act with foresight.
Responsibilities:
- Inbox & Calendar Management: Proactively manage inboxes and calendars, including light correspondence, sorting, labeling, and filing, while minimizing scheduling conflicts and ensuring alignment with priorities.
- Workflow Improvement & Automation: Seek opportunities to streamline processes and implement automation to enhance operational efficiency.
- Travel Coordination: Arrange and manage travel plans, including booking flights, accommodations, and creating detailed itineraries.
- Project Support: Assist with locating a small office or coworking space and manage various projects that help the leadership team stay organized and focused.
- Personal & Professional Task Management: Handle a variety of personal and professional tasks as needed, ensuring nothing falls through the cracks.
- Stakeholder Communication: Coordinate with internal and external stakeholders to maintain smooth communication on behalf of the leadership team.
📌 Required Qualifications:
- 2-5 years of experience supporting high-level executives, with a proven ability to navigate the complexities of a fast-paced startup environment.
- Exceptional organizational skills, with a strong attention to detail and the ability to manage multiple projects simultaneously.
- Ability to anticipate needs, act proactively, and demonstrate foresight in decision-making and problem-solving.
- Advanced proficiency in GSuite, along with tools such as Excel, PowerPoint, and Zoom.
- Comfort with handling confidential information with integrity and discretion.
Hours & Compensation:
- This is an hourly role with expected hours between 20-40 hours per week, depending on business needs.
- Flexibility is key, as the role may require adjusting hours to meet the dynamic demands of the business.
- The hourly range for this role is $45-55/hr. We take into consideration an individual's background and experience in determining the final hourly rate; therefore, base pay offered may vary considerably depending on job-related knowledge, skills, and experience.
At Polycam, we take care of our team! We offer comprehensive medical, dental, vision, and life insurance to keep you and your loved ones healthy. Enjoy additional tax advantages with our Dependent Care FSA. Planning for your future? We've got you covered with a 401(k) plan. And to keep things exciting, we organize biannual field trips to sites across the nation!
Disclaimer:
This job description is just the starting point! It’s not an exhaustive list of every task, duty, or responsibility you'll handle. Things change, and so might your role. We’ll keep you on your toes with new challenges and opportunities.
Physical Requirements:
This role involves extended periods of sitting at a desk and working on a computer.
What We Do
Polycam develops the Polycam 3D capture app for iOS and Android
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