Executive Assistant to CEO

Executive Assistant @ A.Team

Do you thrive at creating seamless experiences and efficient systems? Do you have a passion for empowering leaders and teams to achieve their full potential? Do you want to be at the nexus of a fast-paced startup company with outstanding teammates on a mission to transform how companies build and how people work? As the Executive Assistant to the CEO, you’ll be a key partner and a driving force in shaping our company, culture, and how we operate with efficiency, speed & vision.

About A.Team

A.Team is a team formation platform that enables tech leaders to assemble or augment high-caliber teams to build transformative products. Powered by an exclusive network of over 9,000 world-class engineers, product managers, designers, marketers, and AI / Data scientists, A.Team is forging a new vision for the future of work. That vision is backed by $60M in funding from an iconic team: investors like Insight Partners and NFX; future-of-work pioneers like Adam Grant, Dan Ariely, and Joseph Fuller; cultural leaders like Jay-Z’s RocNation, and founders and execs from CAA, Apollo, Upwork, Fiverr, and SpaceX. 

Over 500 companies—from trailblazing startups like Ledger and Apprentice to enterprise innovators like Lyft and Lifepoint Health—have gained a key competitive edge with A.Team.

We created A.Team for builders. People who love building transformative products and companies—who believe they can push the world, shape it, and change it for the better. We’re creating a place where builders get to build things that matter to them with teammates they love. If you love to build—and want to work alongside a winning team of fellow builders—then A.Team might be the place for you. 

Executive Support @ A.Team: 

We’re searching for an exceptional Executive Assistant to join our team and serve as an essential partner to the CEO, managing everything from calendar management to team correspondence, to travel arrangements. The ideal candidate will be highly organized, endlessly resourceful, and committed to ensuring nothing falls through the cracks. 

This role won’t always fit seamlessly into the standard 9-5 day, so we’re looking for a self-motivated doer who can be flexible with their availability. This person will need strong communication skills, discretion, and business judgment in order to interact with a variety of stakeholders, both internally and externally.

To note: This role will include a 6-month trial (temp-to-perm), with the goal of transitioning into a full-time position.

In this role you will...

• Act as an extension to the CEO, executing on professional and some personal matters
• Manage the CEO's complex, fast-changing calendar, using sound judgment in mapping out day-to-day meetings, events, and responsibilities and owning all relevant follow-up
• Ensure the team is adequately prepared and prepped for meetings and events, including soliciting agendas, drafting docs, building itineraries, making reservations, and going above and beyond for seamless preparation
• Anticipate needs and proactively identify problems, using existing resources to problem-solve Coordinate travel itineraries and manage expense reports
• Build relationships with colleagues, candidates, and partners across various internal and external teams
• Collaborate with other members of the CEO team to execute highly visible/high-impact projects
• Maintain our NYC Clubhouse, including ordering supplies, communicating maintenance requests to building staff, managing vendors, and assisting with in-house events

About you:

• Minimum 1-3 year of professional experience as an EA or similar service-oriented roles with an interest in continuing to grow over the next 2 years 
• Strong organizational skills with an exceptional eye for details
• Excellent verbal and written communication skills with the ability to adjust nuance and tone based on audience
• Proven ability to thrive in a high-paced, collaborative environment
• Ability to identify problems, analyze them, and implement solutions
• Experience with global travel coordination and coordinating with a global team
• Highly proficient with Google Suite, Slack, Zoom
• Extra points for Superhuman, Pitch, and Notion (or similar tool)
• Based in the NYC-area with the ability to work in office ~4 days per week

Bonus points for:

• Prior experience assisting with or executing events
• Operational background

Life @ A.Team:

• A supportive team that has your back: you'll be working with empathetic, entrepreneurial co-workers who are all deeply motivated by our mission to change the future of work
• Extensive resources and tools to help you succeed and achieve your own personal goals.
• Competitive salary and benefits: think 401k with a company match, uncapped commissions, equity, travel perks, and more. 
• Company offsites in incredible places: we are a global and remote-first team, but we like to celebrate our wins and bring our team together in person at least once a year.
• Unlimited time off: take the time you need to relax and recover so that you can bring your A game every day 

At A.Team, we believe diverse teams create better products and experiences. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.