Executive Assistant

Job Description:

Who We Are: 

Saks is a world-renowned luxury ecommerce destination. The company’s unique approach combines a focus on the digital customer experience with a strong connection to a network of extraordinary stores that extends that seamless experience into the real world. 

On its website and app, Saks offers an unparalleled selection of curated merchandise across fashion for women and men, beauty, jewelry, home décor and more. In addition to the shopping experience, customers come to Saks for inspiring editorial content, access to digital stylists, lifestyle experiences and other world-class services. The company is driven by significant enhancements to its platforms and offerings, with the goal of becoming the preeminent destination for luxury 

Role Summary:

As the Executive Assistant to our Chief People Officer, People Leadership Team, and Chief Legal Officer, you are accountable for coordinating the activities of several leaders. The Executive Assistant performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the office team and leaders. This is an exciting opportunity for someone who is eager to learn and develop their career in the luxury retail space! You will be provided mentorship, training, and development opportunities as well as exposure to other areas within the People space.

Key Qualifications:

• You get things done by engaging in high level teamwork and flexing your interpersonal skills. 

• You are organized and able to handle multiple tasks with a sense of urgency.

• You are a natural problem-solver, who is also intuitively analytical and creative. 

• Ability to work in a fast-paced work environment. 

• Ensures confidentiality, diplomacy, and tact at all times. 

• Strong verbal and written communication skills.

You Also Have:

• Bachelor's degree or equivalent combination of education and experience.

• 5+ years relevant experience in a related administrative position, ideally supporting People/HR executives or Legal executives

• Intermediate to expert level competence with MS Office, Google Suite, and database applications. 

• Strong attention to detail. 

• Excellent problem solving ability.

Role Description:

• Full calendar management for the Chief People Officer, Chief Legal Officer, and People Leadership Team, which may involve frequent adjustments and updates throughout the day, scheduling and confirming internal and external meetings, resolving scheduling conflicts that may arise. 

• Prepare a daily folder that contains relevant and pertinent meeting materials as identified. 

• Schedule and organize all aspects of meetings (booking conference room space, ordering and setting up catering as needed). Follow up on action items from internal and external meetings. 

• Compose written materials as requested across the People team: memos, meeting agendas, minutes, PowerPoints, etc. 

• Coordinate People team monthly meeting, birthdays and anniversaries calendar

• Manage distribution lists for the teams, capturing new hires and other employee movement to ensure teams are receiving communications

• Timely submission and tracking of expense reports.

• Maintain comprehensive records on budget expenditures for the cost center.

• Support on ad-hoc team projects 

Your Life and Career at Saks:

• Be a part of an entrepreneurial team hyper focused on massive growth 

• Convenient and collaborative modern offices in Lower Manhattan with onsite perks

• Benefits package for all eligible full-time employees (including medical, vision and dental) 

• An amazing employee discount 

Thank you for your interest with Saks. We look forward to reviewing your application.

Saks provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Saks welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

*The above expected salary range may have some variability based upon factors including, but not limited to, a candidate’s overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.