Executive Assistant

iHeartMedia Markets

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The audio revolution is here – and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month -- a monthly audience that’s twice the size of any other audio company – almost three times the size of the largest TV network – and almost 4 times the size of the largest ad-supported music streaming service. In fact, we have:

• More #1 rated markets than the next two largest radio companies combined;

• We’re the largest podcast publisher, with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix;

• iHeart is the home of many of the country’s most popular and trusted on-air personalities and podcast influencers, who build important connections with hundreds of communities across America;

• We create and produce some of the most popular and well-known branded live music events in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour;

• iHeartRadio is the #1 streaming radio digital service in America;

• Our social media footprint is 7 times larger than the next largest audio service; and

• We have the only complete audio ad technology stack in the industry for all forms of audio, from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we’re able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option. 

Because we reach almost every community in America, we’re committed to providing a range of programming that reflects the diversity of the many communities we serve – and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.

Only one company in America has the #1 position in everything audio: iHeartMedia!

If you’re excited about this role but don’t feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need:

The Executive Assistant to the Market President will provide high-level administrative support to ensure the smooth functioning of the office. This role requires excellent organizational skills, the ability to manage multiple tasks, and a keen attention to detail. The ideal candidate will be proactive and able to anticipate the needs of the President and the office while maintaining a high degree of professionalism.

What You'll Do:

• Manage the Market President’s calendar, schedule appointments, coordinate meetings, and arrange travel logistics.
• Act as a key liaison, ensuring seamless coordination between the Market President, executives, and their teams.
• Organize and maintain daily, weekly, and monthly tasks, utilizing a shared to-do list to prioritize and track progress.
• Process expense reports, manage office supplies, distribute mail, and handle day-to-day office management tasks.
• Coordinate and plan internal and external events, including staff meetings, employee celebrations, leadership retreats, and client engagements.
• Oversee company communications such as newsletters, announcements, and team-wide updates.
• Manage trade agreements and tools, ensuring accurate tracking and communication of trade availability across the team.
• Assist with sales incentives, client gifting, and employee recognition programs, ensuring timely distribution and coordination with vendors and trade partners.
• Support new hire onboarding, including managing key logistics, distribution lists, and internal communications.
• Handle IT-related requests and serve as the point person for general office issues and coordination.
• Maintain organizational charts and other key internal documents, ensuring they are regularly updated and accurate.
• Assist in compliance tasks related to FCC/EEO and other regulatory requirements.
• Provide after-hours and weekend support during busy periods or high-priority events.

What You'll Need:

• Proven experience as an Executive Assistant or Office Manager.
• Strong organizational, multitasking, and time-management skills.
• Proficient in Microsoft Office Suite, Canva, and Mailchimp.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a collaborative team.
• Experience coordinating events and managing budgets.
• Familiarity with trade agreements.
• Flexibility to work after-hours and weekends when necessary.

What You'll Bring:

• Respect for others and a strong belief that others should do this in return

• Full proficiency to perform work with limited supervision and to take a broad perspective resolving problems of infrequent/atypical nature

• Comfort acting as a resource for less experienced colleagues

• Commitment to process improvement for overall team effectiveness

• Strong written and verbal communication and ability to explain details and complex information

Compensation:

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data.

$26.92 - $33.65

Location:

San Francisco, CA: 340 Townsend St, 5th Floor, 94107

Position Type:

Regular

Time Type:

Full time

Pay Type:

Hourly

Benefits:

iHeartMedia’s benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:

• Employer sponsored medical, dental and vision with a variety of coverage options

• Company provided and supplemental life insurance

• Paid vacation and sick time

• Paid company holidays, including a floating holiday that enable our employees to celebrate the holiday of their choosing

• A Spirit day to encourage and allow our employees to more easily volunteer in their community

• A 401K plan

• Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving

• ​A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

We are accepting applications for this role on an ongoing basis.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Click Here to learn about the San Francisco Fair Chance Ordinance .

Non-Compete will be required for certain positions and as allowed by law.

Our organization participates in E-Verify. Click here to learn about E-Verify.