Executive Assistant

About Us:

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

BW Forsyth Partners (“Forsyth” or “Forsyth Partners”) is a St. Louis-based investment firm with a perpetual investment horizon and permanent capital base. Forsyth focuses on building enduring businesses through a combination of programmatic M&A, strategy deployment, and a people-centric approach to culture. We consider ourselves business builders, not simply investors. Forsyth is based in St. Louis, MO and was founded on the premise of combining the best aspects of private equity and long-term ownership. We have completed 50+ acquisitions across 6 different platforms resulting in a $1+ billion portfolio. Forsyth possesses a single source of evergreen capital through the Barry-Wehmiller Group, a global provider of services and equipment to a diverse set of end markets. For more information on us, please visit our websites: BW Forsyth Partners and Barry-Wehmiller.

Position Description

The Executive Assistant will be responsible for supporting the Forsyth team in managing complex travel, calendars, data entry, office operations, and hospitality/event planning. Previous experience supporting senior executives and ability to work well under pressure in a busy and dynamic environment is preferred. Due to the nature of this role, we are requiring this person to be on-site / in-person fulltime.

Primary Responsibilities

Executive Support

• Provide support for three Forsyth partners and team at-large in various capacities
• Calendar management for three senior members of Forsyth team
• Coordination of internal and external meetings across various time zones
• Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels, meal reservations)
• Maintain international travel documents for team members, assist with travel visas, monitor passport expirations
• Collation and binding of various marketing materials
• Fielding calls and forwarding requests to appropriate team members when necessary
• Work closely with other Executive and Administrative assistants within the organization on collaborative projects
• Coordination of audio and video calls using Teams, Webex, and/or Zoom
• Weekly Research Report creation and distribution to Executives (in CapIQ – Economy, BW Customers and Competitors, MSI Weekly)

Office Management

• Order office supplies (promotional items, office supplies, snacks, drinks)
• Maintain office records
• Ensure smooth functioning of processes and office environment
• Liaise with Executive Assistants, leaders, and outside vendors

Hospitality & Event Planning

• Welcome clients and guests, provide a welcoming hospitality experience (including lunches, breakfast, coffees, dinners)
• Plan and organize seamless team events, dinners, lunches, holiday parties, and off-sites for Forsyth and platform companies

Deal Outreach Support

• Data entry through DealCloud CRM system
• Tracking meetings and updating information in the DealCloud CRM system
• Shipping (FedEx, UPS) of various documents and marketing materials
• Assist with outbound marketing and deal opportunities (including letter and book packages, banker holiday gifts)
• Support VP of Partner Engagement on internal communication filter and other administrative activities that support marketing, business development, and shareholder experience

Special Projects

• As BW Forsyth Partners team members operate as versatile professionals and strive to maximize their contributions, the Executive Assistant may be tasked with additional responsibilities and projects to aid in firm delivery and performance.

Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Forsyth at its sole discretion.

Qualifications:

• Previous experience from a similar profession/corporate background
• Experience working with a CRM
• Solid experience of travel and calendar management
• Ability to multi-task, prioritized, and keep organized
• Positive mindset with problem solver “can do” attitude
• Strong verbal and written communication skills
• High degree of integrity, professionalism, and diplomacy
• Proactive and conscientious with an eye for detail
• Strong skills in Microsoft office
• Comfort working independently

#LI-BO1

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. ​

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:

BW Forsyth Partners