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Job Description
The Future Begins Here
At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet.
Takeda is committed to creating an inclusive and collaborative workplace, where individuals are recognized for their backgrounds and abilities they bring to our company. We are continuously improving our collaborators journey in Takeda, and we welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our diverse team.
OBJECTIVES:
• Under the general direction of the Head of Business Planning (Office of CDTO function), plans, organizes and coordinates activities related to support for GDD&T leaders in concert with the HUB based Executive Admins.
• Support with expense admin for all GDD&T (L1 Leaders) - Concur
• Assists in coordination of projects, initiatives, and relevant outreach activities
• Travel research, scheduling, and support for GDD&T (L1 Leaders) - BCD Travel
RESPONSIBILITIES:
Travel & Expense
• Investigate and resolve complex issues
• Support & validate the compliance of all travel & expense reports per Takeda policy
• Help with managing the end-to-end scheduling process
Manage end to end expense reporting process for all L1 leaders in coordination with Hub Based EAs.
Assistant
• Provides necessary administrative support to GDD&T leadership team.
• Ensure that reporting system accurately delivers the information required by stakeholders
• Collaborate with other corporate function departments
General
• Familiar with industry best practices, new technology advancements, and safety standards to ensure operations are efficient, innovative, and ecological friendly in line with Takeda environmental commitments
• Any other ad hoc activity/projects given by the line manager
DIMENSIONS AND ASPECTS
Learning Agility & Growth mindset
• Looks for the best opportunities in work to build skills that align with current and future development needs
• Actively seeks information and help from all levels of employees across the organization
• Reflects on work experiences and how to apply the lessons learned from past experiences to current and future work
Cross-functional collaboration
• Ability to work effectively in cross-functional and virtual teams
• Establish credible and long-lasting professional relationships and has personal impact through engaging respectfully and professionally
Self-starter & entrepreneurial mindset
• Proactive - Shows initiative
• Focus on personal accountability and ownership - constantly challenging oneself to take responsibility for continuous performance improvement and operational excellence
• Motivated and self-directed with the ability to think innovatively, manage, and prioritize different projects independently; demonstrates resilience and flexibility
Results & Stakeholders oriented
• Execute efficiently the identified key activities and actions.
• Can do attitude
• Able to anticipate stakeholders needs and is accountable and responsible for creating value for them
Good communication skills
• Ability to manage difficult conversations and handle objections
• Able to proactively interact with the stakeholders to generate relevant content
• Effective listening skills
• Punctual
• Superb customer service and organizational Skills
• Advanced English Level, written and spoken.
SKILLS AND QUALIFICATIONS:
• Proven experience with procurement administration (Ariba, SAP system is advantage)
• Vendor management
• Experience with reporting analytics / dashboards
• Contract management skills
• Attention to detail
• Good interpersonal and communication skills, both written and verbal
• Very good organizational skills with the ability to multi-task
• Analytical and problem-solving skills
• Can-do attitude, happy to help and can handle demanding priorities
• English B2+
Experience and Education
• Graduation from university education
• Min. 1 year of experience on a similar position
• Hands on analytical skills
• Proven record in building and maintaining trust relationships with internal and external stakeholders
• English B2+
• MS Office advanced; relational databases
• Foreign exchange basic calculations
Locations
MEX - Santa Fe
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
What the Team is Saying
What We Do
We strive to transform lives. While the science we advance is constantly evolving, our core purpose is enduring. For more than two centuries, our values have guided us to do what’s right for patients and for society.
We know that changing lives requires us to do things differently. We start by listening to and addressing what really matters to patients, the people who love them, and those in the healthcare system who provide care. And that’s what inspires us all to be bold, push boundaries and set new standards that open up greater opportunities. Join us in our effort to discover, develop and deliver new treatments to patients.
Why Work With Us
We connect to our history and Japanese heritage through everything we do to bring our purpose, values, vision, and imperatives to life. We are committed to bringing better health and a brighter future to patients. Being a part of Takeda means having the opportunity to be a part of something bigger than yourself.
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Takeda Teams
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Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Takeda's hybrid policy varies by role. Be sure to ask your recruiter about the requirements for the role that you are applying for.
