Keystone Advisors is looking for an Executive Administrative Assistant to support the Export - Import Bank of the United States.
This is a hybrid position, must be able to work 3 days onsite in downtown Washington, DC office and 2 days remote.
The Executive Administrative Assistant will provide administrative support to EXIM Board of Directors and other agency executives, delegates and key points of contacts. Must demonstrate true organization skills, the ability to work in fast-paced environment, able to appropriately self-direct, successfully detailed oriented, routinely presents a professional demeanor and appearance, able to hold information confidentially, and self-learner with ability and desire to self-teach.
- Five (5) years or more of previous office administrative and scheduling experience, including experience supporting C-suite executives
- Must have a high school diploma, Associates degree preferred
- Expert capabilities in scheduling and usage of Scheduling Assistant in MS Outlook and Teams Proficiency.
- Experience with Concur (government travel system)
- Knowledgeable user of Microsoft One Drive and SharePoint and have other Microsoft Office 365 skills
Job Duties include but are not limited to the following:
- Answers emails
- Schedules and confirms appointments
- Arrange both domestic and international travel using CONCUR or other government travel systems
- Organizes appointments by reading and routing correspondence and managing assignments
- Manages calendars for department personnel and arranging meetings, conferences, and teleconferences
- Completes requests by answering or referring inquiries
- Maintains customer confidence and protects operations by keeping information confidential
- Provides historical reference by utilizing filing and retrieval systems mainly in SharePoint
- Contributes to team effort by accomplishing related results as needed, and Prepares printed material in support of key meetings
- Other related duties as assigned
Compensation Package:
- Competitive Salary
- Paid Time Off
- Health, Vision & Dental Insurance
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Short & Long Term Disability
- 401 K
- Life Insurance
Top Skills
What We Do
Keystone Advisors of Illinois, LLC. (Keystone) specializes in providing Staff Augmentation services in the areas of Financial Management, Program Management, and IT. Established in 2008, our principals have over 30 years’ experience in providing recruiting and Human Resources Services to the DLA and DOD prime contractors.
Keystone has a staff of 4 recruiters and 2 Account managers and our compensation, recruitment and retention policies are designed to attract and retain the best human resources available to assist our clients in meeting their mission critical needs. We currently have 40 people on staff on various positions around the CONUS.
Keystone maintains a proprietary database of over 500,000 potential resources in labor categories such as Program Managers, Financial Managers, and IT Personnel. In addition Keystone is a licensed CPA firm and has Primed Projects involving Program managers and Financial Managers, licensed CPAs, Certified Information Systems Auditors (CISAs), Accountants, IT Specialists and Program Managers who have deep experience in Federal financial statement preparation, Budget and Analyst. We have past performance in working on audit readiness projects with the Navy, Army, Defense Logistics Agency (DLA), and Defense Finance and Accounting Service (DFAS)
