Executive Assistant

POS-18495

Executive Assistant, Engineering Operations

The mission of Engineering Operations is to support the Product, UX, and Engineering teams to drive the business forward and succeed at scale. Coordinating across all of these functions, Eng Ops helps teams run effectively by streamlining processes, creating best practices across the org, and ensuring daily operations run smoothly. In addition, Eng Ops works to build connection, community and belonging in our org, so that we can foster a healthy, happy, and high-performing culture.

We are seeking an Executive Assistant to join HubSpot's Engineering Operation team who is passionate about providing top-tier support to our leaders and employees, while thinking creatively about how we can continuously improve the employee experience and optimize  their time so they can focus on growing better.

In this role, you’ll get to:

• Manage the daily calendars and travel needs of Product and Engineering leaders, handling all incoming/outgoing meeting requests.
• Support the leadership team in the preparation of All Team meetings, AMAs, and team offsites - this may include ownership of the agenda, arranging and managing logistics and pulling content together.
• Collaborate with a network of HubSpot Executive Assistants and Coordinators on cross-team backup support and broader company initiatives.
• Partner closely with our Product & Engineering Employee Experience Team to arrange and support a number of cross functional team events.
• Organize regional office events and programming.
• Process expense reports, open purchase orders, coordinate payments, and manage relationships with external vendors. 
• Assist in event management and travel preparation for large-scale marquee events.

We are looking for people with:

• Proven track record of success providing administrative support or coordination in a high-performing, fast-paced environment.
• High level of professionalism, acting as a representative of their executives and Hubspot in all internal and external interactions.
• Remarkable drive, bias for action, and enthusiasm for exceptional customer service, no matter how large or small the request.
• Ability to effectively prioritize and manage the needs of multiple stakeholders, across multiple channels of communication.
• Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot, including executives, as well as guests and external contacts.
• Comfortability with ever-changing technology and proficiency in Microsoft Office Suite and/or Google Apps.
• The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities/requests.
• Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail.
• Flexible and able to handle ad hoc issues that may arise outside of core business hours.

Cash compensation range: 82400-123600 USD Annually
This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot’s compensation philosophy.
The cash compensation above includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are based on a few different factors unique to each candidate, including their skills, experience, qualifications and other job-related reasons.
We know that benefits are also an important piece of your total compensation package. To learn more about what’s included in total compensation, check out some of the benefits and perks HubSpot offers to help employees grow better.
At HubSpot, fair compensation practices isn’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community.

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Cash compensation range: 82400-123600 USD Annually
This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot’s compensation philosophy.
The cash compensation above includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are based on a few different factors unique to each candidate, including their skills, experience, qualifications and other job-related reasons.
We know that benefits are also an important piece of your total compensation package. To learn more about what’s included in total compensation, check out some of the benefits and perks HubSpot offers to help employees grow better.
At HubSpot, fair compensation practices isn’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community.