The Role
The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, with an ability to think under pressure and display good judgement. You must be a proactive self-starter that is always one-step ahead of the executives. You will play a vital role to the organization as you assist leaders with their day-to-day needs, so they can concentrate on client and management responsibilities. You must work well in a team environment, but also work autonomously when necessary.
This position is based in our Chicago office. We are operating in a hybrid work environment however, this role may require you to be in office for more than 3 days depending on the needs of the business.
Responsibilities
- Establish and maintain order for leaders' schedule, desk, day-to-day tasks, etc.
- Manage schedules, make appointments, and coordinate meetings, often across multiple time zones
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Anticipate the needs of leaders while maintaining day-to-day workflow
- Gain and establish expertise of financial expense reporting system (Concur)
- Coordinate domestic and international business travel
- Assist with special projects as needed
- Increase efficiency though continuous process improvement
Requirements
- Minimum of 7 years of experience as an executive assistant for a global company; C-level experience required
- Excellent communication, organization, and time management skills
- Ability to professionally handle sensitive and confidential information
- Strong attention to detail
- Ability to think independently and act with appropriate judgment
- Knowledge of Windows-based applications
- Proven ability to multitask as you will service multiple executives
- Must work well in a team environment
001_MstarInc Morningstar Inc. Legal Entity
Morningstar's hybrid work environment gives you the opportunity to work remotely and collaborate in-person each week. We've found that we're at our best when we're purposely together on a regular basis, at least three days each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you'll have tools and resources to engage meaningfully with your global colleagues.
What We Do
At Morningstar, we believe in building great products in-house in a highly collaborative, agile environment where we focus on technical excellence, the user experience, and continuous improvement. Our technologists represent a range of skills and experience levels, but they all view their work as a craft and push technology’s boundaries.
Why Work With Us
Imagining big things is in our blood -- it's transformed us from a company with just a few employees in 1984 to a leading independent investment research company with a worldwide presence today. As of April 2020, we acquired Sustainalytics to drive long-term meaningful outcomes for investors in the ESG space. Join us on this exciting journey!
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Morningstar Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.