Executive Assistant

Aalis Management Consulting is an 8(a) certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values: excellence in reputation, commitment, candor, teamwork, and dependability.

Executive Assistant
Museum
Hybrid - must commute to the office one day a week
Ability to obtain a Public Trust
Monday – Friday from 8:30 a.m. until 5:30 p.m. ET

• Candidates should be informed that our organizational structure is not complex and
  internal procedures and administrative controls are simple and informal; the supervisor
  (anticipated to be the Museum's Chief Financial Officer) directs staff through face-to-face
  meetings.
• The supervisor may assist the EA with special assignments. Beyond this, the EA should
  expect to handle differing situations, problems, and deviations in the work of the office
  according to the supervisor's general instructions, priorities, duties, policies, and program
  goals.
• Candidates should demonstrate experience and present competence in all
  of the following or comparable duties, such that if invited to interview, they will also be
  prepared to give real-world examples demonstrating at least three competencies:
• Drafting PowerPoint slides and familiarity with Windows and Google apps
• Personally responding to requests for information concerning office procedures
• Determining which requests should be handled by the supervisor, appropriate staff
  member or other offices
• Preparing and signing routine, nontechnical correspondence on their own or supervisor's name; Managing the calendar to schedule tentative appointments without prior clearance
• Arranging conferences and meetings and assembling established background
  materials as directed
• Attending meetings to record and report on the proceedings
• Reviewing outgoing materials and correspondence for internal consistency and
  conformance with the supervisor's procedures
• Assuring that proper clearances have been obtained when needed
• Collecting information from the files or staff for routine inquiries on office program(s)
  or periodic reports
• Referring to nonroutine requests to the supervisor or staff
• Explaining to subordinate staff their supervisor's requirements concerning office
  procedures
• Coordinates personnel and administrative forms for the Finance office and forwards
  for processing.