Executive Assistant, H+W
At GREY, we create Famously Effective ideas – creativity that delivers business results – for the world’s most influential brands. Our core values – creativity, unity, empathy, and service – power the work we do in each of our 40+ studios across six continents.
In 2023, we were named a Top 100 Most Loved Workplace and our agency network, Grey, ranked in the top ten award winners at the Cannes Lions International Festival of Creativity
POSITION OVERVIEW
The Executive Assistant provides high-level administrative support to executive(s). Responsible for managing calendars, scheduling appointments, coordinating travel arrangements, and handling confidential information.
KEY RESPONSIBILITIES
- Coordinate and manage calendar(s), anticipating and proactively resolving conflicts to ensure time is used efficiently.
- Coordinate domestic and international travel arrangements to include accommodations, transportation, and meals.
- Reconcile and submit expenses in Concur.
- Organize in-person staff meetings, onsite and offsite client meetings, or shoots by arranging for facilities, technology support, travel, issuing invitations, and disseminating information.
- Act as the point of contact between the executive(s) and internal and external stakeholders.
- Organize and maintain files, projects, memberships and renewals.
- Maintains email distribution and phone lists.
- Partner with key departments such as office services, security, and IT to collaborate, acquire information, problem solve, and achieve desired results.
- May supervise other administrative staff, to include hiring and completion of performance appraisal process.
WHAT YOU WILL NEED:
- 4+ years of experience as an Executive Assistant supporting senior level executives.
- Customer-centric approach to requests, balancing priorities with urgencies and maintaining the highest degree of care to stakeholders.
- Handle sensitive and confidential information with discretion and while maintaining a high level of professionalism at all times.
- Excellent written and verbal communication skills.
- Strong interpersonal skills; ability to collaborate well with others.
- Strong organizational and leadership skills, follow-through and demonstrated ability to multi-task and meet deadlines, time management.
- Proficiency in Microsoft Office Suite required, especially PowerPoint, Teams, Word, MS Office and other features.
WHO YOU ARE:
- Creative: Putting together two things to create a third thing no one’s ever seen before
- Productive: Acting on ideas to make things happen and get stuff done
- Collaborative: Focused on the greater good versus personal gain
- Adaptable: Ready and able to embrace change
The base salary for this position at the time of this posting may range from $70,000 to $90,000. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click here for more details.
At GREY we believe that being diverse, equitable and inclusive means we will be a company where ideas reflect, connect to, and impact culture because we are a place where everyone can fully participate in the work of making our ideas creative, famous and therefore effective in the world. Where every person is valued for distinctive skills, experiences and perspectives. It is supported by committed leadership, studio values, behaviors, policies and procedures that promote a culture where everyone’s difference is valued.
GREY is a place where who you are - your race, ethnicity, nationality, age, physical and mental abilities, sexual orientation, gender/gender identity, religious beliefs, political beliefs, socioeconomic status, family status - will not cause disparity in your experience, but instead energizes your creativity and becomes an important and beneficial part of the work you do.