Fountain Forward

Executive Assistant

Posted 2 Days Ago

Hiring Remotely in Houston, Texas, USA

In-Office or Remote

Mid level

Information Technology

The Role

Supports executives by managing calendars, schedules, emails, meetings, priorities, reports, documents, research, and follow-ups. The role prepares agendas and minutes, tracks action items and deadlines, coordinates stakeholder accountability, and provides administrative and operational support while handling confidential information with discretion.

Summary Generated by Built In

This is a remote position.

Job Overview

Fountain Forward is looking for a proactive Virtual Assistant to support our Executives. The primary responsibilities will be related to managing business related tasks; such as creating daily reports, managing emails and schedules, taking minutes and notes during meetings, and other organizational tasks. To do this role properly you should have strong time management and organization skills, be extremely fast at solving problems, and have experience as an executive or administrative assistant in the past. Above all, you need to anticipate what your executive needs before they ask, which means understanding the nuances of their role and what their peers and other leaders expect of them.

Job Responsibilities

Manage executives' calendars, schedules, meetings, and daily priorities.
Organize, review, and prioritize emails, communications, and requests.
Prepare meeting agendas, take accurate minutes, and track action items.
Create, organize, and monitor tasks to ensure deadlines and commitments are met.
Follow up with team members and stakeholders to maintain accountability and adherence to established processes.
Prepare reports, presentations, documents, and executive summaries.
Conduct research and compile information to support business decisions.
Provide general administrative and operational support as needed.

Requirements

Required Skills:

Minimum of 3 years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar role.
Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, and Drive).
Experience with task management and collaboration tools such as ClickUp, Slack, or similar platforms.
Excellent written and verbal English communication skills.
Strong organizational, time management, and multitasking abilities.
Proactive problem-solving skills with sound judgment and attention to detail.
Confident and assertive in managing follow-ups, deadlines, and team accountability.
Ability to work independently, adapt to changing priorities, and meet deadlines.
Professionalism and discretion when handling confidential information.

OUR HIRING PROCESS

1. Application Review

2. Initial Interview

3. Skills Assessment

4. Technical/Final Interview

Benefits

The Perks!

Remote-First Culture: Work from home—or anywhere in the world. We value results, not where you log in from.
Flexible Schedule: We offer flexibility in your daily schedule (within reason) to help you do your best work while maintaining a healthy work-life balance.
Unlimited Paid Time Off: Enjoy an unlimited vacation policy with just two weeks’ notice and manager approval. We also offer paid sick days because your well-being matters.
Parental Leave: We understand the importance of supporting our team members during significant life events. Our maternity and paternity leave policy ensures you can prioritize your growing family without added stress.
Room to Grow: We’re a fast-growing company with massive opportunities for upward mobility. As we grow, you grow with us.
Professional Development: Get access to training in digital marketing, advertising, and leadership to sharpen your skills and advance your career.
Quarterly Performance Bonuses: Earn bonuses based on your performance and contributions to the company’s success.
Paid Referral Program: Earn rewards for referring great talent to join our team!
Health & Fitness Reimbursement (upon tenure): Get support for health insurance or a gym membership—because your well-being matters.

How We Work

Freedom and flexibility. We’re a team working from around the world. That is, as long as they show up on our weekly calls, do their job correctly, and have a good sense of accountability.
Autonomy and ownership. Working on a distributed team means you don’t have someone micromanaging you or looking over your shoulder to make sure you’re getting things done. We’re a team of do-ers who take full ownership for their results.
Be helpful and dedicated. We help our clients be successful. We help our prospects get the right information and make the right decision whether or not it includes our services. We help our team members reach their full potential.

Skills Required

Minimum of 3 years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar role.
Proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, Slides, and Drive.
Experience with task management and collaboration tools such as ClickUp, Slack, or similar platforms.
Excellent written and verbal English communication skills.
Strong organizational, time management, and multitasking abilities.
Proactive problem-solving skills with sound judgment and attention to detail.
Confidence and assertiveness in managing follow-ups, deadlines, and team accountability.
Ability to work independently, adapt to changing priorities, and meet deadlines.
Professionalism and discretion when handling confidential information.