Executive Assistant

Job Description:

With more than 88 years in business and 17 offices (and growing!), Ryan offers comprehensive commercial real estate solutions to customers across the US. We bring a collaborative, relationship-driven approach to delivering spaces where people thrive and businesses succeed. Join a company with an outstanding culture and competitive benefits. At Ryan, we don’t just build buildings – we build stories.

The Executive Assistant provides high-level pro-active administrative and strategic support to one or more senior executives. This role functions as both an administrative expert and a business partner, ensuring executives are well-supported, prepared, and able to focus on organizational priorities. The Executive Assistant represents executive leadership internally and externally, requiring discretion, professionalism, and sound judgment in all interactions.

Essential Duties & Responsibilities:

• Manage complex calendars, including scheduling, prioritization, and resolution of conflicts.
• Proactively review executive emails/correspondence to prioritize responses and create efficiencies.
• Prepare and process expense reports in compliance with company policies.
• Draft, edit and proofread executive-level correspondence, presentations and reports.
• Utilize technology (such as AI) to increase quality of work, productivity and efficiencies.
• Coordinate travel, accommodations and itineraries.
• Collaborate with regional offices as necessary for executive travel and meetings.
• Ensure executives are prepared for meetings by assembling briefing materials and agendas.
• Attend meetings as requested.
• Anticipate executive needs and recommend solutions to enhance efficiency and effectiveness.
• Support and occasionally lead special projects, initiatives and cross functional activities.
• Coordinate, plan and organize small to large scale meetings, both onsite and virtual.
• Create and maintain close working relationships with executives and organizational peers both internally and externally.
• Partner with other Executive Assistants to provide seamless coverage across the organization.
• Share best practices and contribute to consistent standards of administrative excellence.

Minimum Qualifications:

• High School diploma or equivalent (GED)
• 5+ years of progressive Executive Assistant experience
• Ability to be a team player who can work independently
• Strong attention to detail and accuracy and exceptional organizational skills
• Adaptable to change and ability to become fluent with new technologies
• Demonstrated track record of handling confidential information appropriately
• Demonstrated proactive approach to problem-solving with strong critical thinking and decision-making capabilities
• Demonstrated ability to plan, organize, prioritize, and manage time to effectively meet deadlines
• Resolve issues effectively and demonstrate sound judgement
• Carry out assignments under pressure with short deadlines while maintaining professionalism

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Compensation:

The base pay range is $36.99- 46.24/per hour. The salary may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.

Eligibility:

Position requires verification of employment to work in the U.S.

Benefits:

• Competitive Salary
• Medical, Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending and Health Savings Accounts
• Life Insurance
• Short-Term and Long-Term Disability
• Educational Assistance
• Paid Time Off (PTO)
• Employee Assistance and Wellness Programs
• Family Planning & Parenting Benefits
• Employee Discount Programs
• Pet insurance
• Charitable Donation Matching
• Volunteer Time Off (VTO)
• Employee Resource Groups (ERGs)

Disclaimer: Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Notice to Candidates:

Please be advised that initial outreach regarding employment at Ryan Companies will only occur via email from the domain @ryancompanies.com email address. If you recieve communication from someone you believe is impersonating Ryan Companies, please report it to us at [email protected]

Non-Solicitation Notice to Recruitment Agencies:

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.