Executive Assistant
Location: Brewster, NY || On-site
Job Type: Full-time || Monday - Friday || 8:00AM - 5:00PM
Pay: $65,000 per year
We’re looking for a polished, proactive Executive Assistant to provide high-level administrative and organizational support to our CEO, President, and Vice President. You’ll manage calendars, coordinate travel and meetings, and keep the executive team organized and on track. This is a trusted role that calls for sound judgment and discretion.
What You’ll Do
- Manage executive calendars, schedule meetings, and resolve conflicts before they become problems
- Coordinate business travel, including flights, hotels, rental cars, and detailed itineraries
- Organize internal and external meetings, including invitations, agendas, materials, and conference room setup
- Plan business lunches, dinners, corporate events, and client or vendor visits
- Prepare, format, and proofread correspondence, reports, and presentations
- Manage executive email and follow-up communications
- Serve as a liaison between the executive team, employees, clients, vendors, and business partners
- Track action items, assignments, and deadlines to make sure commitments are met
- Assist with special projects and research as directed by leadership
- Anticipate the executive team’s needs and help them use their time well
- Handle sensitive business information with strict confidentiality
What You’ll Bring
- Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred
- 3-5 years of experience as an Executive Assistant, or in a similar role preferred
- Experience supporting senior-level executives or company leadership
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Strong calendar management, meeting coordination, and travel planning skills
- Ability to work independently, take initiative, and anticipate needs
- Discretion and professionalism with confidential information
Benefits
- Medical, Dental & Vision Insurance
- 401(k) with generous Company Match
- Paid Vacation, Sick Time & Holidays
- Free on-site Chiropractor
- Free on-site Gym
- Free access to on-site Athletic Trainers
- Free lunch twice per week
- Company Paid Life Insurance
- Employee Marketplace Discount
- And More!
Equal Opportunity Employer
Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action Employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law.
Skills Required
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field
- 3-5 years of experience as an Executive Assistant or in a similar role
- Experience supporting senior-level executives or company leadership
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Strong calendar management, meeting coordination, and travel planning skills
- Ability to work independently, take initiative, and anticipate needs
- Discretion and professionalism with confidential information
- Currently authorized to work in the United States
What We Do
Ace Endico is a family-operated broadliner distributor and fine foods purveyor based in Brewster, New York. Founded in 1982, it is the largest distributor in Westchester and Putnam Counties, serving restaurants, specialty shops, and businesses throughout the Northeast. They offer an extensive selection of high-quality food products, including produce, meats, and specialty imports, focusing on exceptional service and quality to help clients succeed.
