Fortinet

Executive Assistant

Posted 10 Hours Ago

Be an Early Applicant

Sunnyvale, CA, USA

In-Office

Mid level

Security • Software • Cybersecurity

The Role

Provides executive administrative support to C-level and VP-level leaders, including complex calendar management, scheduling, travel coordination, communications, event planning, and confidential information handling. The role also improves internal processes, coordinates cross-functional resources, and helps ensure executive priorities and workflows are completed efficiently.

Summary Generated by Built In

Fortinet is looking for a full time Executive Assistant to support VP level Management as we rapidly expand our business. This position will work from our Sunnyvale office. The ideal candidate will have strong organizational skills and be able to manage multiple tasks with minimal supervision. We are looking for someone that is well organized and detail orientated who can work comfortably in a face-paced, start-up like environment.

Objectives of this role

Support the C-level primarily and provide additional support to executive team members, as directed.
Manage and improve internal processes to support top executives, and coordinate resources to speed up workflows.
Handle communication between departments by coordinating with internal and external executives on projects and tasks
Plan and organize work to ensure senior executives' priorities are met, goals are achieved, and best practices are followed.

Responsibilities

Manage professional and personal scheduling for C-level Executives, including agendas, mail, email, phone calls, customer management, and other company logistics.
Coordinate complex scheduling and calendar management.
Manage travel logistics and activities, including communication, agenda, accommodations and transportation.
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site

Required skills and qualifications

Three or more years of experience in an administrative role reporting directly to upper management
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Skilled in office tools and quick to learn new software and systems.
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company

Preferred skills and qualifications

Experience in developing internal processes and filing systems
Proficient in Word, Excel, and PowerPoint, with strong skills in document creation, data analysis, and creating impactful presentations
Flexible hours as dictated by the needs of business for projects and meetings.

Education:

Bachelors degree an advantage

About Us

Fortinet (NASDAQ: FTNT) secures the largest enterprise, service provider, and government organizations around the world. Fortinet empowers its customers with intelligent, seamless protection across the expanding attack surface and the power to take on ever-increasing performance requirements of the borderless network - today and into the future. Only the Fortinet Security Fabric architecture can deliver security without compromise to address the most critical security challenges, whether in networked, application, cloud or mobile environments. Fortinet ranks number one in the most security appliances shipped worldwide and more than 500,000 customers trust Fortinet to protect their businesses.

We are committed to providing reasonable accommodations for all qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact us at [email protected].

Fortinet is an equal opportunity employer. We value diversity in our company, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, military/veteran status or any other applicable legally protected characteristics in the location in which the candidate is applying.

Skills Required

Three or more years of experience in an administrative role reporting directly to upper management
Excellent written and verbal communication skills
Strong time-management and organizational skills
Ability to coordinate multiple concurrent projects
Proficiency with office tools and ability to learn new software and systems
Flexible team-player attitude and adaptability
Ability to maintain confidentiality of company information
Experience developing internal processes and filing systems
Proficiency in Word, Excel, and PowerPoint, including document creation, data analysis, and presentations
Flexibility to work hours dictated by business needs
Bachelor's degree

Fortinet Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Fortinet and has not been reviewed or approved by Fortinet.

Equity Value & Accessibility — Equity awards for eligible roles vest quarterly over four years, with 70% vesting in the first two years and no one-year cliff. This front-loaded structure can provide meaningful near-term value and may be complemented by recognition or refresh stock awards.
Retirement Support — Global retirement and savings programs are offered, with plan details varying by region. This indicates structured support for long-term financial wellbeing across countries.
Wellbeing & Lifestyle Benefits — The package includes health and welfare coverage, paid time off, and wellness programs as part of a broader Total Rewards approach. Coverage is positioned to support health, financial wellbeing, and major life events.