Under the general direction of the Chief and/or Executive Director, the Executive Assistant performs highly responsible and complex administrative assistance and coordinates daily operations to assure smooth, timely and efficient operation of Administration; Serves as a liaison between the Senior Leadership Team, community, physicians, directors, nursing and ancillary staff to facilitate an efficient flow of information through Administration; Relieves assigned Executive(s) and/or Director(s) of clerical and administrative duties, including, but not limited to managing calendars as well as coordinating all logistics relating to a variety of senior meetings, preparing agendas, taking minutes, room set-up, etc. Supports the Mission and Vision of Providence St. Mary Medical Center (PSMMC).
Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence St. Mary Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.
Required qualifications:
- Coursework/Training: Two (2) years college-level course work in business administration, office management, secretarial training or related field or an equivalent combination of education and experience based on the essential functions of the position may be used in lieu of the two years college-level course work.
- Notary license, or have ability to obtain upon hire
- 3 years of Executive office/secretarial/administrative support experience.
- Experience with a variety of software applications, including Microsoft Office, Word, Excel, PowerPoint, Outlook and Adobe Acrobat.
Preferred qualifications:
- Experience in a medical office/hospital setting and/or legal office/law firm and medical terminology/and/or legal terminology.
Why Join Providence?
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.
About UsOur award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care.
Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.
Skills Required
- Two years of college-level coursework in business administration, office management, secretarial training, or a related field, or equivalent education and experience
- Notary license or ability to obtain one upon hire
- Three years of executive office, secretarial, or administrative support experience
- Experience with Microsoft Office, Word, Excel, PowerPoint, Outlook, and Adobe Acrobat
- Experience in a medical office or hospital setting, legal office or law firm, and medical or legal terminology
Providence Health & Services Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Providence Health & Services and has not been reviewed or approved by Providence Health & Services.
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Healthcare Strength — Coverage spans medical, dental, and vision, with robust mental health support including up to 25 free therapy sessions and a well‑being platform. Additional resources like caregiver assistance and plan assistance can bolster access and overall health support depending on location and eligibility.
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Retirement Support — A 401(k) with employer match and an additional discretionary contribution, plus a student‑debt retirement savings match, provide meaningful long‑term savings support. Planning tools and Public Service Loan Forgiveness eligibility further strengthen the financial security package.
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Parental & Family Support — Back‑up child and elder care through Bright Horizons and paid parental leave offer practical support for caregiving needs. Relocation assistance and other family‑oriented resources complement the core benefits where available.
Providence Health & Services Insights
What We Do
At Providence, our strength begins with understanding. We take time to see, hear and value everyone who walks through our doors—patient or caregiver, family support person or volunteer. Working with us means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others.
