Executive Assistant

The Business Administration Lead is pivotal in supporting the Group President and their executive team. The individual will manage administrative tasks such as calendaring and travel planning while also embracing higher-level responsibilities like strategic planning, project management, and interdepartmental coordination. This role is essential for optimizing the executive’s time and ensuring the effective execution of strategic initiatives.

What You Will Do:

• Administrative Support:
  • Oversee the executive’s calendar, schedule meetings, and coordinate travel plans.
  • Manage correspondence, emails, and communications on behalf of the executive.
  • Organize and prepare meeting materials, take detailed notes, and follow up on action items
• Strategic Planning: 
  • Contribute to the development and implementation of business strategies.
  • Offer recommendations and consultation to department leaders to enhance teamwork and efficiency.
  • Monitor and report on key performance indicators (KPIs) to assess team performance.
• Project Management: 
  • Lead and coordinate special projects and initiatives from inception to completion. 
  • Ensure timely completion of creative projects and strategic business initiatives. 
  • Identify and address core issues within business processes and make actionable recommendations. 
• Interdepartmental Coordination: 
  • Serve as a liaison between the executive and other departments, fostering smooth communication and collaboration.
  • Filter and prioritize information to keep the executive well-informed and focused on critical issues.

Position Details:

• This role is based out of the Ecolab headquarters office in St. Paul, MN and will be on-site 5 days per week.

Minimum Qualifications:

• Bachelor’s degree
• 5 years of professional experience
• 2 years of project management or related work
• 2 years of communication planning or strategic communication experience
• Proficiency in office software and tools (e.g., Microsoft Office Suite)
• Immigration sponsorship not available for this role

Preferred Qualifications:

• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Experience with PowerBI and Smartsheet
• Ability to handle confidential information with discretion
• Experience with project management and strategic planning
• Leadership and problem-solving abilities
• Strong analytical and decision-making skills 
• Ability to work independently and as part of a team
• High attention to detail and ability to multitask

• Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more! 
• The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments. 
• The ability to make an impact and shape your career with a company that is passionate about growth. 
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. 

Benefits 

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. 

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans with Disabilities Act (ADA) 

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.