Executive Assistant

Job Title: Executive Assistant

Location: McKinley, Taguig City
Schedule: Night Shift 

When you join AGSI, you become part of a company that values strong partnerships, innovation, and growth—not just for our clients, but for our people too.

What’s in it for You?

We don’t just want you to succeed—we want you to thrive. At AGSI, you’ll enjoy:

• Attendance Incentives and Non-taxable Allowances, because your dedication deserves recognition.
• 30 Leave Credits per Year, giving you generous time off to recharge, travel, or spend with family.
• HMO Coverage for You and Your Dependents with access to counseling programs to support both health and wellbeing.
• Group Life Insurance for your peace of mind.
• Regular Work Schedule with Weekends Off, so you can enjoy balance and predictability.
• Great Company Culture with fun in-office activities, engaging team events, and meaningful CSR initiatives that let you give back to the community.
  

Here, you won’t just find a job. You’ll find a team that invests in your growth and celebrates your success.

Position Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide executive, recruiting, sales, and administrative support. This role is responsible for managing schedules, maintaining accurate records, coordinating meetings, tracking follow-ups, and keeping daily operations running smoothly.

The ideal candidate takes ownership of tasks, anticipates needs, and works independently, allowing the executive to focus on selling, recruiting, building client relationships, and growing 212°.

Key Responsibilities

Executive and Administrative Support

• Manage the executive’s calendar, emails, meetings, and follow-up reminders.
• Coordinate travel arrangements, bookings, itineraries, and expense documentation.
• Prepare meeting briefs, agendas, proposals, and other business documents.
• Track tasks, deadlines, invoices, and outstanding action items.
• Perform data entry and maintain organized business records.

Recruiting Support

• Coordinate candidate interviews, scheduling, confirmations, and communications.
• Manage job postings and format resumes and candidate profiles.
• Coordinate reference checks and maintain accurate candidate records.
• Track recruitment pipelines and assist with candidate reporting.

Sales and CRM Support

• Maintain and update Zoho CRM and Zoho Recruit records.
• Schedule client meetings and manage confirmations and follow-ups.
• Research prospects and contacts to support sales outreach.
• Assist with proposals, LinkedIn connection requests, and follow-up campaigns.
• Maintain clean CRM records and prepare sales pipeline reports.

Reporting and Process Management

• Maintain trackers for executive tasks, recruiting activities, and sales opportunities.
• Monitor pending tasks and proactively follow up to ensure timely completion.
• Prepare regular reports and identify opportunities to improve workflows.

Qualifications and Skills

• Experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Recruiting Coordinator, or in a similar role is preferred.
• Strong organizational skills, attention to detail, and follow-through.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently.
• Familiarity with CRM systems, recruitment platforms, spreadsheets, and productivity tools.
• Experience with Zoho CRM, Zoho Recruit, Microsoft Office, or Google Workspace is an advantage.
• Ability to handle confidential information with professionalism and discretion.

What Success Looks Like After 90 Days

A successful Executive Assistant will:

• Independently manage the executive’s calendar, meetings, and travel arrangements.
• Keep Zoho CRM and Zoho Recruit accurate, updated, and organized.
• Ensure client meetings, emails, and follow-ups are properly coordinated.
• Prepare meeting briefs and manage expenses and administrative documentation.
• Maintain accurate recruiting and sales pipelines and provide regular reports.
• Proactively track tasks, deadlines, and outstanding action items.
• Help the executive spend more time selling, recruiting, building relationships, and growing 212°.