Job Description Summary
For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.
In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.
We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm
HarbourVest is an equal opportunity employer.
We are currently looking for a motivated executive assistant to empower our Infrastructure and Real Assets Investment Team with a broad range of administrative tasks.
This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.
The ideal candidate is someone who is:
- An excellent written and verbal communicator
- Committed to excellence and attentive to detail
- A team-player
- Able to balance and prioritize multiple responsibilities
What you will do:
Our incoming Executive Assistant will coordinate team activity, record regular deal and client updates, and contribute to ad hoc projects as needed.
- Support team operations including meeting planning and document coordination
- Log client updates and fund-related activity and communications in Salesforce
- Track new deals and GP engagement and meetings in the Deal Cloud platform
- Prepare monthly expense reimbursement reports
- Coordinate travel arrangements and ensure calendars are up to date
- And other responsibilities as required
What you bring:
- Ability to communicate efficiently with all levels of management both internally and externally
- Excellent organization and time management skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Experience with Salesforce and ability to learn internal systems
Education Preferred
- No advanced degree, but equivalent experience
Experience
- 5-8 years of administrative support experience with Financial Services experience preferred
#LI-Hybrid
Base Salary Range:
$100,000.00 - $110,000.00
This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus eligibility, total compensation may include participation in long-term reward programs (typically for more senior-level roles). We also offer a comprehensive total rewards package that may include retirement contributions, health insurance, income protection, paid time off and leave benefits as well as well-being programs. Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.
This position is non-exempt and therefore eligible for the payment of overtime.
Skills Required
- 5-8 years of administrative support experience
- Excellent written and verbal communication skills
- Strong organization and time management skills
- Ability to communicate effectively with all levels of internal and external management
- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
- Experience with Salesforce and ability to learn internal systems
- Ability to balance and prioritize multiple responsibilities
- Financial Services experience
- Equivalent experience in lieu of an advanced degree
HarbourVest Partners Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about HarbourVest Partners and has not been reviewed or approved by HarbourVest Partners.
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Strong & Reliable Incentives — Incentives are portrayed as strong in certain teams and senior roles, with high bonus potential contributing meaningfully to total compensation. Overall packages can feel solid where variable pay is emphasized.
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Healthcare Strength — Benefits are described as comprehensive, including medical, dental, vision, disability, life insurance, EAP, wellness programs, and fitness reimbursement. U.S. coverage explicitly includes domestic partners.
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Parental & Family Support — Offerings include paid parental leave, adoption assistance, bereavement leave, paid volunteer time, and U.S. emergency back‑up childcare. These supports are positioned as competitive for the sector.
HarbourVest Partners Insights
What We Do
HarbourVest is an independent, global private markets firm with 40 years of experience and more than $92 billion assets under management as of December 31, 2021. Our interwoven platform provides clients access to global primary funds, secondary transactions, direct co-investments, real assets and infrastructure, and private credit.
