The Role
Supports senior executives by managing complex calendars, meetings, travel, expenses, communications, minutes, administrative projects, events, and office coordination. The role requires discretion, strong organization, excellent communication, attention to detail, and the ability to manage competing priorities independently in a fast-paced environment.
Summary Generated by Built In
About Bright Software Group
At Bright, we are powering the digital practice of tomorrow – today.
We deliver products that help accountants, payroll bureaus, and businesses across the UK and Ireland work smarter and win more. Our innovative solutions and outstanding customer experiences enable our customers to run their businesses efficiently and serve their customers brilliantly.
We believe understanding is the difference between working and winning.
We're a fast-moving, people-first organisation, and our Executive team is supported by world-class operational excellence.
The Role
We're recruiting an Executive Administrative Assistant to support our senior leadership team. You'll be the operational backbone for our executives, managing complex calendars, coordinating meetings, arranging travel, and handling administrative projects with precision and discretion.
This role suits someone who is organised, proactive, and thrives in a fast-paced environment where no two days look the same. You'll need to work independently, think ahead, and handle confidential information with tact and sound judgement.
At Bright, we are powering the digital practice of tomorrow – today.
We deliver products that help accountants, payroll bureaus, and businesses across the UK and Ireland work smarter and win more. Our innovative solutions and outstanding customer experiences enable our customers to run their businesses efficiently and serve their customers brilliantly.
We believe understanding is the difference between working and winning.
We're a fast-moving, people-first organisation, and our Executive team is supported by world-class operational excellence.
The Role
We're recruiting an Executive Administrative Assistant to support our senior leadership team. You'll be the operational backbone for our executives, managing complex calendars, coordinating meetings, arranging travel, and handling administrative projects with precision and discretion.
This role suits someone who is organised, proactive, and thrives in a fast-paced environment where no two days look the same. You'll need to work independently, think ahead, and handle confidential information with tact and sound judgement.
What You'll Do
Calendar & Meeting Management
- Manage complex, overlapping calendars for multiple executives; coordinate meetings across time zones and resolve scheduling conflicts
- Arrange meeting logistics: book venues, organise catering, set up dial-ins, prepare materials, and ensure all participants have necessary information
Travel & Expenses
- Arrange domestic and international travel; manage accommodation, transport, visa requirements, and expense reports with accuracy and efficiency
Administrative Support & Communication
- Record and distribute meeting minutes in a timely manner; maintain confidentiality and accuracy in all executive communications
- Support special projects and company events; research topics, prepare reports, and handle ad hoc requests from senior leaders with initiative and discretion
General Office Support
- Provide day-to-day general office support and act as a point of contact for internal and external stakeholders
What We're Looking For
Essential
- 3+ years' experience in an executive assistant or senior administrative role
- Experience supporting C-suite or board-level stakeholders
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar management systems
- Excellent written and verbal communication skills; ability to represent the executive team professionally
- Strong multi-tasking, organisational, and time-management skills; able to manage competing priorities with high attention to detail
- Tact, discretion, and sound judgement when handling confidential information and complex interpersonal dynamics
- Open to using AI and automation tools to work more efficiently as part of how you work
Desirable
- Experience in fast-paced SaaS, technology, or professional services environments
- Experience working in a PE-backed, scaling, or fast-growth business
Working At Bright
Bright builds software that genuinely makes people's working lives easier. That matters — and you'll never have to apologise for what you're selling.
But honestly, the first thing people mention is the culture. It's collaborative, it's human, and we're not a small company anymore, but it still feels like one in the best way. People are genuinely looked after here and that's not just something we say.
You get real autonomy to learn, grow, and make an impact. And right now is a genuinely exciting time to join. We're growing fast, investing heavily in AI, and that creates real opportunity for the business and for the people in it.
It's a place where curious people thrive.
But honestly, the first thing people mention is the culture. It's collaborative, it's human, and we're not a small company anymore, but it still feels like one in the best way. People are genuinely looked after here and that's not just something we say.
You get real autonomy to learn, grow, and make an impact. And right now is a genuinely exciting time to join. We're growing fast, investing heavily in AI, and that creates real opportunity for the business and for the people in it.
It's a place where curious people thrive.
About
Bright is built around brilliant people doing brilliant work, and we invest in making sure the environment matches that ambition. You’ll have genuine flexibility in how you work, backed by modern practices that adapt to how work actually gets done today. We recognise and celebrate strong performance, support your wellbeing, and give you real opportunities to grow, not just in role, but in career. We’re proud of the culture we’ve built. It’s high-trust, high-expectation, and focused on doing great work. That’s Bright
Skills Required
- 3+ years of experience in an executive assistant or senior administrative role
- Experience supporting C-suite or board-level stakeholders
- Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Experience with calendar management systems
- Excellent written and verbal communication skills
- Strong multitasking, organizational, and time-management skills
- Ability to handle confidential information with tact, discretion, and sound judgment
- Willingness to use AI and automation tools
- Experience in a fast-paced SaaS, technology, or professional services environment
- Experience in a private-equity-backed, scaling, or fast-growth business
Am I A Good Fit?
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The Company
What We Do
Steeped in data science, Bright eliminates the noise in the hiring process by efficiently connecting job seekers to their best opportunities, and employers to their top prospects. We unlock the power of artificial intelligence to identify and establish a one-to-one signal between candidates and successful outcomes.
