Community Health Systems

Executive Assistant

Posted 2 Days Ago

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Hattiesburg, MS, USA

In-Office

Mid level

Healthtech

The Role

Provides comprehensive administrative and executive support to department leaders, including calendar and travel coordination, meeting preparation, document management, communication, office operations, reporting support, and confidential information handling. Serves as a liaison among leadership, staff, and external stakeholders while helping maintain efficient departmental workflows and policy communication.

Summary Generated by Built In

Job Summary
The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.
Essential Functions

Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
Maintains organized systems for managing documentation, correspondence, and departmental records.
Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
Assists in compiling and organizing data for reports, presentations, and decision-making.
Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
Provides support for policy and procedural updates, including communicating changes to staff.
Handles confidential and sensitive information with discretion and professionalism.
Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.

Qualifications

Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
3-5 years of administrative or executive support experience required
Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Excellent organizational and time management skills with attention to detail.
Effective verbal and written communication skills, including the ability to draft professional documents and reports.
Demonstrated ability to handle confidential and sensitive information with discretion.
Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
Problem-solving skills with the ability to prioritize tasks and manage competing demands.

Skills Required

Associate degree in Business Administration, Healthcare Administration, or a related field
3-5 years of administrative or executive support experience
Experience in a healthcare or facility setting
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Strong organizational and time management skills with attention to detail
Effective verbal and written communication skills
Ability to handle confidential and sensitive information with discretion
Strong interpersonal and relationship-building skills
Problem-solving skills and ability to prioritize competing demands

Community Health Systems Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Community Health Systems and has not been reviewed or approved by Community Health Systems.

Healthcare Strength — Benefits are described as comprehensive, with medical, dental, vision, prescription coverage, mental health resources, wellbeing programs, and chronic-condition support. Feedback suggests insurance coverage is a frequent bright spot even when base-pay sentiment is more muted.
Retirement Support — Offerings include a 401(k) and, in some cases, pension or profit sharing along with other financial-security benefits. Feedback suggests these options contribute to a perception of solid long-term support.
Leave & Time Off Breadth — Paid time off, holidays, and volunteer time are included, alongside programs like tuition reimbursement. Feedback suggests the range of leave provisions is a meaningful part of the package.